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2012年9月16日 星期日

Accounting Software for a Small Business


Can you do your accounting the old fashioned way with a ledger book? Yes, you can, but with all the accounting software out there, why would you?

In general, you probably wouldn't, but I do know of a number of small businesses that have tracked their accounts in Excel for the first few years while waiting for the company to generate enough cash to buy an accounting package.

I don't recommend this strategy because basic accounting software is not that expensive and keeping appropriate track of your accounts is important for your business. Keeping a good account allows you to track your profitability by customer, allows you to understand how your employees spend their time, and allows you to understand how your marketing dollars drive your sales.

Make sure when you get your software that you are able to:
Track every revenue item and every expense by customer or job type.
You are able to customize your expense categories.
The reports that you can run will give you a good understanding of how money flows through your business.
Keep time by employee and run reports showing time by customer.
Download your data to your accountant's software system.
Have more than one seat license to use the product.
The three packages often recommended for small businesses are QuickBooks Pro 2008, Peachtree Complete Accounting 2008, and for Mac users: Myob Accountedge 2007 for Mac Also Includes Network Edition. (QuickBooks Pro also has a Mac addition and MYOB has a PC addition).

From my discussions with business owners, the majority start out with QuickBooks, but don't like it that much. Peachtree seems to be the favorite, but it is not available on the Mac. Any of these packages are fine for a small business, but please make sure that you have an accountant help you set up your accounts if you do not understand accounting yourself. The software will only benefit you if you understand what it is telling you.

Another note: if you are doing Department of Defense contracts, you must comply with the DCAA (Defense Contract Auditing Agency) accounting rules. A lot of specialty accounting firms would have you believe that you must have special software to be DCAA compliant. In many cases, special software will make it easier, especially if you have multiple contracts over multiple years. If you are just going for an SBIR or two, the above mentioned accounting packages can be used and can be DCAA compliant. Go to the DCAA website and click on the menu item: Standard Audit Programs. About half way down is the Preaward Survey of Prospective Contractor Accounting System. The DCAA will do an audit of your accounting system prior to beginning an award and this is the check list they will use to make sure your accounting system is up to their standards.




Please visit my website for more small business finance advice: http://cfoyourself.com





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2012年9月15日 星期六

Microsoft Small Business Accounting - Will it Meet Your Needs? Find Out Today


The Microsoft small business accounting application is a great business tool for SME's; this program is relatively new and could take a bit of time before being capable of contending with longtime accounting software tools like Sage and QuickBooks.

The majority of business would rather use the steadfast and trustworthy Microsoft office accounting software program as opposed to using the small business accounting for financial management.

Microsoft small business accounting software programs are generally suggested for small business owners who need accurate assimilation with Microsoft Office application program suites like Microsoft Outlook Express Business Contact Manager or Microsoft Office Excel. Stronger accounting programs like Peachtree or QuickBooks might be needed for minor businesses that conduct in-house payroll processing.

The following are some of Microsoft's attributes in their small accounting software package.

- Purchase Order Creation & Invoices

- The documentation of purchases, receipts, deposits and bills of payment. - Financial statement generation, as well as reports.

Additionally, Microsoft small business accounting combines in good form with Microsoft Office Suite 2003 in the subsequent ways:

This makes possible the production of customized invoice templates for Microsoft Word. It enables Microsoft Excel and Microsoft Access to accept received reports.

Microsoft Excel is permitted to conduct payroll processing and data ingress to small businesses accounting on Microsoft.

It also enables the management of billable time spent utilizing the Microsoft Outlook business contact director.

Another feature provided by Microsoft smallbusiness accounting are the succeeding aspects that business managers should find to be quite resourceful.

You will be able to introduce inventory statistics from accounting software programs like QuickBooks, although, this is exclusively limited to the QuickBooks application versions from 2002 to 2004.

Microsoft small businesses accounting provides a highly sensitive and accessible format that is similar to Microsoft Outlook; thus, if this program has your interest, you will remain at home with business accounting.

The navigation function for accounting is utilized by the Microsoft small business's task flow chart. The QuickBooks version of the task flow chart bears a close resemblance to it.

There is only one edition of the small business accounting, as opposed to QuickBooks, which comprises of many versions that make it difficult for upgrading.

Microsoft small business accounting combines with the Microsoft Office Outlook business contact manager quite easily and this proves to be quite resourceful with following billable time.

Microsoft Office's application suite works quite efficiently with it, and it comprises of programs like Word, Excel and Access. What this implies is that a person could quite effortlessly produce templates and reports with Microsoft Word and Excel.




For more information regarding Microsoft small business accounting [http://www.accountingsoftwareprograms.net/is-the-microsoft-small-business-accounting-software-worth-it], John Boyed suggests that you visit his associate Allen King's site at AccountingSoftwarePrograms.net, Allen King is a technology writer and a software reviewer who has written extensively on the topic of Small accounting software [http://www.accountingsoftwareprograms.net/] and applications.





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2012年9月13日 星期四

A Head Start on Small Business Accounting Software


Running a business in whatever size it maybe and in whatever expanse of service or products it caters to costumers is an immense balancing stunt. Aside from the fact that there are competitors to deal with even just to get even, another concern is the financial stability of the business that one runs.

Dealing with competition is one thing while dealing with the turmoil of juggling sales reports, cash in- and outflows, invoices, profits and expenses is indeed a very consuming thing even to think about. The situation can even be more tiring and down-weighing for small business owners.

Most often than not, small businesses are run by people who merely want to make most of their own skill or craft. Usually, they are not people who had gained some degree on business management or in accounting. These businesses had been put up in order for the owners or proprietors to gain good money while doing what they love to do. That is why balancing their craft with the financial necessities to run the business is expected to be a great concern among such entrepreneurs.

This will now be when small business accounting software step into the picture. From what the name suggests, these are software which help business owners, to keep track of the accounting stuff. A major benefit one gets from purchasing and utilizing a small business accounting software is a good record keeping of essentially everything that has to do with the finances of the business.

What a small business accounting software does for the entrepreneur would be to handle all the finance data processing. All there is to do would be to keep a good record of just every single amount of cash that has entered and has gone out that concerns the business, then plugging in all the necessary data and the processing of the report can readily be acquired then.

This way, it will be so much easier for business owners to keep a good track of how the business had been doing for a particular period of time. Also, this allows business owners to have a quick view of business ups and downs, and evaluate the actions which had been done that placed the business into that state. From there, the owner can easily claim and aim to do for the previous actions which brought the business at its peak and eliminate or improve the actions which had been done during those times when the business was not quite doing well.

As the advantages of having a small business accounting software is apparent and clear-cut, there are so many of these are continuously being produced and brought in the market today. So that, instead of helping an entrepreneur out, the confusion as to which one to choose is becoming a frustration.

Among the many accounting software to choose from, PeachTree Pro and Quicken are those which are among the most commendable in cost and performance efficiency.

PeachTree Pro is a very good software which is developed by SAGE. This software had long been gaining good reviews and popularity rankings. What's good about PeachTree Pro is that it efficiently does for the business owner all the accounting procedures and come up with very comprehensive financial reports. This software provides the core functions there is to further the owners efforts at managing the business by easy access business management and accounting tools and features. Thus, PeachTree Pro does a lot in walking an entrepreneur through the hurly-burly of business' finances.

Quicken is another commendable software. It is among the most popular brands of accounting softwares. An online version is readily available for people who would want a good eye on their finances, can be used for free. It helps a person handle basically everything that has to do with his or her personal finances. This one is also very user-friendly. Quicken Home and Business software is a suitable one for just every entrepreneur. It helps a lot in managing personal finances and those business related ones almost simultaneously.

Basically, these softwares together with all those out on the market had all been programmed and fashioned to be "the best." But what will make it best will depend on the very person which will use it. One good thing to consider before doing any purchase is if the product is user-friendly. Given that most small business owners usually does not have all that accountancy prowess, it is important to know if the product can go as lay-man as it can get and yet will still be efficient when it comes to its purpose of finance tracking. Luckily, there are these software providers which offer a reliable man-to-man assistance and some even have as a package inclusion a brief course on the software. There are also those which offer a trial edition of the software which can be readily downloaded. From here, we can see a brief yet clear presentation of what a small business accounting software can do.




Learn more about small business accounting software on my website. Where you can find really helpful stuff which will walk you through finding and making most of an accounting software.





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2012年9月12日 星期三

Discover If the Microsoft Small Business Accounting Software is Worthy of Your Attention


Although still in the beginning stages, the Microsoft small business accounting software is a valuable application for SME's, but may not yet be competitive with well-established accounting software such as Quick Books and Sage.

The more dependable and secure Microsoft office accounting software is preferred over the small business accounting applications for most businesses trying to manage their financial needs.

When users of small businesses desire to soundly integrate their accounting with MS Office applications such as Excel and Outlook Express Business Contact Manager, the Microsoft business accounting software is highly recommended. However, QuickBooks and Peachtree are more robust accounting programs that small business may need to utilize for in-house payroll processing.

The Microsoft small business accounting software offers the following features (and more):

(1) Creating invoices and purchase orders;

(2) Recording bank deposits, payment bills, purchases, and receipts; and (3) Generating financial reports and statements.

The excellent integration between Microsoft Office 2003 and the Microsoft small business accounting program is illustrated by the following features:

(1) Microsoft Word can easily be used to create custom involve templates in the accounting program; (2) Accounting reports can be exported to Microsoft Access or Excel;

(3) Microsoft Excel can process payroll and import it into the Microsoft small business accounting program;

And (4) MS Outlook Business Contact Manager can track billable time.

Microsoft small business accounting also delivers a number of useful tools.

(1) The power to import inventory data from QuickBooks, but only with the QuickBooks 2002 to 2004 versions;

(2) A user-friendly and spontaneous interface that will excite the fans of MS Outlook by its close resemblance to that program;

And (3) A task flow chart for easy navigation.

This chart is similar to the one found in QuickBooks.

Another benefit of the Microsoft small businesses accounting program is that there is only one edition, making it very convenient to upgrade, whereas upgrading QuickBooks is a difficult venture due to its variety of editions.

Furthermore, the flawless integration with the MS Office Business Contact Manager makes it very effective for tracking billable time.

As mentioned previously, the perfect integration with the MS Office Excel, Word, and Access allows for the effortless creation of reports and templates within those programs.

Which is very beneficial when you have a lot of reports that need to be done.




Dicky Bard is a technology writer and a software reviewer who has written extensively on the topic of Small accounting software [http://www.accountingsoftwareprograms.net] and applications. For more information regarding Microsoft small business accounting [http://www.accountingsoftwareprograms.net/is-the-microsoft-small-business-accounting-software-worth-it], please visit AccountingSoftwarePrograms.net.





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2012年9月10日 星期一

Best Business Finance Software to Purchase for Your Small Business: Peachtree and Quickbooks


Peachtree Complete Accounting and QuickBooks Pro - Two of the Best Accounting Programs for Your Small Business

Are you in the market for purchasing software for handling and managing the financials of your small company? If so, read the review below of two of the most popular programs available in the market today!

Peachtree Complete Accounting - is business finance software offered by SAGE. This finance software tops the list when it comes to consumers' choice of the best accounting software for small business. It is business accounting software known to many as the all-in-one accounting solution. Besides being a repository of all of your accounting transactions, there is other functionality that includes audit trail reports, invoicing by e-mail, modules for job costing, fixed asset management, and can be integrated with Microsoft Word and Microsoft Excel.

You can expect to pay on average about $199 for this business accounting software. However, it's worth it for the peace of mind and money you'll save from having an accountant do it for you! There are also other versions of accounting software programs made by Sage. Your business needs should determine the right accounting package for you. So make sure that you choose software that provides the features that are required by your organization.

QuickBooks Pro - developed by Intuit, Inc. is another one of the most popular accounting solutions for small business enterprise. Although great for your general ledger activity, you can also expect the capability of tracking sales, creating invoices, bill paying, customer and expense tracking, organization of finances, check printing, create purchase orders, inventory tracking, and much more! What's more is there is also a trial version that you can download (QuickBooks Simple Start). As with Sage's software programs, there are a variety of QuickBooks accounting software versions. They are industry specific and provide more add-on services. Don't worry if you are a Mac-user there is also a version that's compatible for your computer environment and to fit your needs.

A few features that most entrepreneurs look for in a finance program are: The ability to track revenue and create customer invoices. The ability to manage accounts payables, vendor information, write and print checks. The ability to create financial reports for financial analysis purposes. You can't go wrong with purchasing one of the best. However, make sure to research a few more before making a final decision.




When it comes to entrepreneurship, you can easily sink into financial disaster or swim your way to success. Small business accounting software [http://www.financialsoftwareforsmallbusiness.com/best-business-finance-software-purchase-peachtree-quickbooks/] helps you to effortlessly keep track of your profits. Keep your finances on the up-and-up with our recommendations for some of the best small business finance software [http://www.financialsoftwareforsmallbusiness.com/]. Get organized and let your business go the distance!





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Small Business Accounting Systems


You're beyond the paper and list-keeping stage. Thankfully, your business has grown to a point where you know you will have at least weekly income and expenses. Soon it will be daily. It's already starting to get hard to do your accounting manually and it will only get worse. What do you want to spend the majority of your business day on - accounting for your business, or running it? That's a no-brainer! You need to be making an income for you and your family!

Now it's time to buy that accounting system you've been thinking about. Make it something that doesn't take a CPA to understand, is easy to operate and doesn't take up all your valuable time to set up. Think about these things before you buy:

* If you have employees, you may need a payroll function

* Do you need to track inventory? What method do you use?

* Will the software exchange files with your bank?

* Do you have, or will you need, a tax prep package?

* Are there any unusual accounting requirements for your company or industry?

A HEARTY SOLUTION

There are several good packages out there for the new businessperson who is not an accountant. It is important to note that these packages don't replace the need for a business to seek the assistance of an accountant! In fact many businesses require an outside audit. These software packages will NOT replace that cost, but may help alleviate it by providing the accountant with easy-to-follow record keeping!

These are some good software packages that are readily available. Look them up, compare price and features and see which one best fits your needs on paper. These all have a free trial period, but try to make as good a choice as possible before embarking on that free trial. After all, it takes a while to set up any accounting system and you'd much rather do it only once! That said, the free trials are a valuable way to assure yourself that the accounting software will meet your needs before spending your hard-earned cash. Definitely take advantage. And if the package falls short, try another with your newly adjusted requirements in mind.

Here are the best-rated packages available:

* Peachtree Software is a full-featured accounting system that comes in various "flavors" for specific industries.

* Quickbooks is made by the same people as Quicken and has some of the same look and feel. It's a good beginning accounting software.

* Simply Accounting is another good beginners' choice.

* MYOB Plus is a full-featured accounting software that has a Mac version with an especially good reputation.

* Microsoft Small Business Accounting integrates with your current Office products and gives you a similar look and feel, which could shorten the learning curve.

RECOMMENDATION

When you can afford it, it is well worth the price to buy one of the accounting packages above designed for small businesses. These packages provide an all-in-one solution to many of your accounting needs. Besides keeping track of all your transactions, they can tell you if you're profitable or not, write checks or send electronic payments for you, download financial information from your bank, print invoices, track your receivables, prepare your annual financial statements, send all necessary data to your tax preparation software or firm and much more!




Michael Russell Your Independent guide to Accounting





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2012年8月31日 星期五

IRS Use of Small Business Electronic Accounting Files in Audits


Since 2010, the IRS has been requesting small business electronic accounting files in audits. IRS agents have even been trained in using QuickBooks and Peachtree accounting files in examinations of small business taxpayers. The main issue most practitioners have with providing these files is that they can't limit the file to the year under examination. Practitioners are concerned because many believe that IRS agents will review transactions in years not under examination.

Before 2010, the IRS limited its use of electronic accounting records in audits to large business taxpayers - mainly those with assets greater than $10 million. However, because most small businesses use off-the-shelf or cloud-based accounting software, the IRS believes that it can make audits more efficient by using electronic records instead of having auditors go through taxpayer-provided printouts of financial records.

The IRS has trained 1,100 of its agents -- about one agent per each local audit group -- to be proficient in QuickBooks and Peachtree software programs. At the initial audit contact, IRS auditors are requesting back-up files that contain the year under examination. The auditor will run reports against the data to look for large, unusual and questionable items. The IRS will also analyze the records for recordkeeping accuracy. This highlights another concern for practitioners: client errors. Many business owners are using software programs to reduce bookkeeping costs. As a result, there may be many errors that accountants must correct before completing the tax return. The IRS may perceive these corrections as taxpayer noncompliance, which may cause the IRS to use additional audit techniques to verify the accuracy of the accounting records.

Some taxpayers and practitioners are resisting providing entire back-up files to the IRS, saying that the entire file isn't necessary. However, there is no alternative unless the taxpayer is willing to find an outside service to parse the data for the year under examination only. Some practitioners are providing these redacted files with summary data from prior and subsequent years. In some cases, the IRS appears to be accepting this format, but this is not the formal IRS position.

The IRS clearly states its position in "Use of Electronic Accounting Software Records; Frequently Asked Questions and Answers," on IRS.gov:

"Condensed data is not acceptable for the tax year(s) under audit. However, if you choose, the company data file can be condensed (through the clean up or purge feature) for dates prior to the year(s) under audit, as long as they do not include transactions created or changed for time periods under audit, or for transactions from prior years that have an effect on the years under audit."

Practitioners can expect to see an increase in IRS requests for back-up files and should also expect the IRS to clarify which data fields are acceptable to provide in an audit. Small business accounting software companies will most likely build options into their programs in the future.

In the meantime, practitioners should alert their clients that the IRS will scrutinize bookkeeping practices if their clients are selected for audit. Clients will need to be more careful about how they enter transactions and should be prepared to clearly explain any voided or restated transactions.




Beyond415 is a web-based application from New River Innovation, with helpful reference material guaranteed to assist tax practitioners with IRS audits and notices. Join for free now!





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2012年8月29日 星期三

Web Based Accounting For Small Business


There is a great selection of Web based accounting software available, including free small business accounting software. From basic accounting to finance to tax reporting, it's all out there.

That's a good thing because at the heart of any business is the flow of money. Even if you run a non-profit company, you need money to keep operating and that means you need to keep track of that money.

Below, I've listed some of the strongest offerings online today, almost all of which offer free accounting software at some level. Read on and, have fun exploring!

Web Based Accounting: QuickBooks Online

Summary: Many, if not most, small-to-medium businesses start their life using QuickBooks and there is one basic reason why: they get it right. By offering a complex accounting system with a step-by-step approach, QuickBooks offers power without intimidating non-accountants.

Now, thanks to the Web, you can get all the great features of QuickBooks online.

Functional Areas: QuickBooks Online offers the same robust features as offline QuickBook versions. In other words, you get a fully-loaded accounting system with robust reporting and online connections with financial institutions.

In addition, you can purchase additional add-ons to support payroll and credit-card payments.

Features: As I mentioned above, QuickBooks Online is fully-loaded. Included:


Create and send invoices
Charge sales tax
Track payments
Create estimates
Time tracking and billing by customer
Delayed billing
Recurring billing
Print checks
Track expenses
Automated online banking - daily expense download
Generate, customize, print, and e-mail reports
Send reports to Microsoft Excel
Class tracking - categorize income & expenses
Track multiple locations
Budgeting
Time tracking
Prepare and print 1099s
Connect multiple users in different locations
Give your accountant access to your books
Set user permission levels

For full details about the above features, see QuickBooks Online's quick tour page as well as their product features and pricing matrix page.

Usability: Even if you are completely unfamiliar with accounting, QuickBooks makes use of step-by-step wizards and in-product help to get you started quickly and keep you up and running.

In addition, they offer support based on the product you select. For more details, take a look at the "Customer Support Included" row on their product features and pricing matrix page.

Pricing: QuickBooks Online offers three packages, each offering a different number of Web based accounting features. The packages are:


Online Free: $0.00/month
Online Basic: $9.95/month (available: a free 30-day trial)
Online Plus: $34.95/month (available: a free 30-day trial)

For full details about the above web based accounting packages, see QuickBooks Online's product features and pricing matrix page.

Vendor "Strength": Intuit, the company behind QuickBooks Online, has been around for many years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Intuit on their about page.

Bonuses:Some added benefits:


For an additional fee, Quickbooks Online offers a payroll add-on that allows you to completely manage your payroll, including direct deposit and taxes.
For an additional fee, you can accept credit cards as payment.
You can access your QuickBooks Online information on either your BlackBerry or your iPhone.

Web Based Accounting: ePeachtree

Summary: The Peachtree brand has been around for a long while providing companies with solid, dependable accounting software. Complex and robust, Peachtree often offers too much for a small business without an accounting team to manage but is just right for a business poised to grow large!

Peachtree does not believe their Web based accounting software is for every company and I applaud them for pointing that out. From their FAQs page:

"I already use Peachtree Accounting desktop software, should I switch?

That truly depends on your business needs. You may find our other products are more appropriate for you. For example, Peachtree Complete Accounting offers much more in depth Inventory and Job Costing features along with the ability to customize reports. We do offer another online solution that gives you remote access to some of your Peachtree desktop data. If you determine ePeachtree is right for your business, we recommend an Internet connection, such as a cable modem, DSL, or T1."

Functional Areas: ePeachtree offers a fully-loaded Web based accounting system with very robust reporting and lots of features. In short, there's not much missed here and perhaps more than you'll ever need.

In addition, ePeachtree offers an add-on Payroll system that is fully-integrated with their accounting software.

Features: Ready? Here's the list of what's included in ePeachtree:


Get Up and Running - FAST
Choose from 75 Sample Companies
Specify Remote Users and Security
General Ledger Control
Access for Your Accountant
Sales Orders
Generate Customer Quotes
Enter and print professional invoices
Receive Payments
Track Payment Status
Alert Messages Keep You On Track
Handle Customers More Effectively
Easily Pay Bills
Enter/Print Purchase Orders
Timesaving Vendor Defaults
Store Key Vendor Information
Track Inventory Costing
Flexible Item Setup
Display Item Images for easy identification
Job & Project Tracking
Sales Tax Tracking
Over 100 Business and Financial Reports

For full details about the above features, see ePeachtree's features page.

Usability: For the sake of full-disclosure, I have not seen ePeachtree's interface, so I am not sure what it looks like once you login.

That said, you can peek inside by scheduling a demo using their online form.

Pricing: ePeachtree offers one basic Web based accounting package with add ons for more users:


Basic Package: One User: $44.97/quarter ($14.99/month)(available: a free 30-day trial)
Muti-User Add-On: Up to 10 More Users: $29.97/quarter ($9.99/month) additional

Note: All prices are per company and include access for one accountant.

Vendor "Strength": Sage, the company behind ePeachtree, has been around for more than 30 years years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Sage on their company page.

Bonuses: Some added benefits:


They offer a payroll service for an additional fee.

Web Based Accounting: LessAccounting

Summary: LessAccounting looks like a straightforward Web based accounting solution. Their pitch seems to be, "Easier than Quickbooks" and having used Quickbooks, that sounds appealing to me!

Be aware though, that their target market is small business and freelancers (i.e. non-complex business structures). From their features page:

"We (the Less Everything Team) developed the Less Accounting software after getting fed up with every CPA telling us to use Quickbooks, a product that we found to be overly complicated and buggy with a Mac. So, we built the software for ourselves without any add-ons or confusing features. We just needed to to manage our contacts, money in, money out and reports. That was it! Nothing more or less, just simple accounting solutions for a simple web-based business."

Functional Areas: Functionally, LessAccounting focuses on, well, accounting. They do handle proposals and invoicing, which is handy, and the expense and tracking features are a nice plus.

In their words:

"If you just need a simple, web-based accounting application to keep track of money in and out, we're probably a great fit! If you need double-entry bookkeeping and balance sheets you might want to try something more complicated."

Features: LessAccounting's features seem to cover the basic business accounting bases. Included:


Import Address Books
Contact Management
Import Bank Accounts
Import Wesabe.com
Mileage Tracker
Create Business Proposals
Track Sales Leads
Track Business Expenses
Invoice Online
Run Reports
Export Data
Share Your Account
Invite Your CPA
Dashboard Snapshot
Weekly Email

Usability: One of the attractions of LessAccounting is their welcoming interface. Clean and easy-to-follow, newcomers should be quick to pick up the basics.

If you need more assistance, there are many movies and a community forum.

Pricing: LessAccounting offers 4 pricing structures ranging from free to a reasonable $24.00/month. To see what's included with each level, check out their pricing page.

Vendor "Strength": The company behind LessAccounting, Less Everything, Inc., has been around since 2007. They seem fairly dedicated to their business and have released other online applications as well.

Replies from company officials on the community forum come quickly and aim to solve the issues. If they cannot solve an issue, they add it to a bug or future features list, a good sign that they are listening and plan to be around for a while.

Bonuses: Some added benefits:


They integrate with other popular online applications such as PayPal, Highrise, Basecamp, and more.
It looks as if they have an iPhone app.
They offer a free (and integratable) time tracking application (LessTimeSpent), handy for those that bill by the hour

Web Based Accounting: FreeAgent

Summary: FreeAgent bills itself as the "Online Accounting Nirvana for Freelancers and Small Business". It certainly feels light and airy when you arrive at their site and it becomes immediately apparent that this is software built for non-accountants.

That is certainly not a bad thing of course, especially when you are dealing with 1-3 people companies where those 1-3 people need to be focusing on the work of their business, not the business of their work.

Functional Areas: This is Web based accounting at its most basic, which is often just what freelancers and very small businesses requires.

FreeAgent is what I call a "closed loop system", helping you communicate and track everything dealing with a job from start to finish. It even goes beyond the loop when needed by wrapping up loose ends like what you owe Uncle Sam. It's simple, elegant and just what their target market needs.

Features: The included features are very interesting; standard accounting with a Web 2.0 twist. My favorite feature is the tracking capability that tracks an estimate through acceptance, invoicing and billing. Handy! Included:


Contacts
Estimates
Time Tracking
Invoicing
Expenses
Banking
Accounting
Taxes

I urge you to check out the "FreeAgent tour" for much more detail about the features listed above.

Usability: FreeAgent has a clean and fresh interface and a number of options for support including:


FAQs
A Knowledge-Base
Customer and Company Forums

Pricing: FreeAgent costs $20/month (there is a 30-day free trial available).

Vendor "Strength": FreeAgent has been around since 2007. They have many customer testimonials and press coverage and regularly update their company blog. They respond to forum posts and discuss plans for continual improvement. I fell comfortable recommending FreeAgent for your use as I believe they will be around for a while.

Web Based Accounting: International

Summary: The software listed in this section is produced by companies outside of the US. Because of that fact, a US-based company might have issues using them so, if you are US-based, buyer beware!

However, if you are not US-based, these all seem like solid offerings. Explore and see if one is right for you.

International Accounting Listings:


Clarity Accounting
Saasu
Xero
Clear Books
e-conomic

Site Selection Criteria

The sites listed above are selected using the following criteria:



Functional Areas - is this software a one-trick-pony (which are sometimes useful) or the central tool you've been looking for to run your business?

Features - how many does the vendor offer and how useful are they?
Usability - is the software easy to learn and use or do I need to take a training course and know how to program?

Price - how does the vendor price different levels of functionality and usage limits (space, users, etc.)? Will the price scale well as you grow and need more features and/or higher usage limits or become quickly unaffordable? Also, when it comes to price, I tried to balance functionality with what a small business could afford and thus larger, more expensive, players were cut off the listings.

Vendor "Strength" - will the vendor be around for a while or are they about to go belly-up? I calculate "Strength" by measuring how often and how recently the vendor's software has been upgraded and the vendor's news and/or blogs have been updated as well as what the industry buzz and coverage has been.




Matt Mansfield is the leader of the "Leverage The Web Revolution".

Head on over http://www.leverage-the-web.com and download our free 79-page manifesto, "Leverage The Web: Why all successful small businesses and startups in the future will be run using software online".

Join the revolution today!





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2012年8月27日 星期一

Top 5 Accounting Software for Small Business


1) Intuit QuickBooks Accounting Software

Quickbooks is a popular full featured accounting and payroll program designed for small businesses - or, I should say, a small business accounting software series. QuickBooks is available in Basic, Online, Pro, and Premier editions; the Pro Edition of this accounting program includes management tools such as a Vehicle Mileage Tracker and a Cash Flow Projector.

2) Simply Accounting Accounting Software

Full featured accounting and payroll package with all the features and reports any small business needs, including Internet and e-commerce features. This small business accounting software's data entry screens resemble their paper counterparts, and the screen tips and drag and drop functionality make the accounting program easy to learn. Professional versions include a time and billing module. Comes multi-user ready.

3) MYOB Plus Accounting Software

A double entry small business accounting software system with a user-friendly interface and over 100 financial and management reports. Includes a Professional Time Billing Module that is ideal for service businesses and the Officelink feature allows direct one click access to MS Word and Excel. Comes multi-user ready; just purchase an additional workstation license for each additional accounting program user.

4) Peachtree Complete Accounting Software

The Complete version of this small business accounting software program includes over 125 reports and features such as in-depth inventory, time and billing and job costing. The accounting program comes multi-user ready and "value packs" for 3 or more users are available. Peachtree accounting software is also available in Premium and First Accounting versions

5) Microsoft Office Small Business Accounting

The big selling feature of this small business accounting software is integration - and that's a pretty big selling feature if you're already using Microsoft Office. Being able to reuse data already entered into Excel or Outlook is a really useful feature and the integration with the Business Contact Manager makes it easy to stay on top of accounts. A slate of add-

on services ranges from online payroll through PayPal invoicing

http://www.accountpro.org/




[http://www.accountpro.org/]





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QuickBooks Or Peachtree - Which is Better For Your Small Business?


In the world of accounting and financial software there are numerous options available to small business owners. Accounting is the language of business, so choosing the right accounting software program for your business is vital. Many of the accounting and financial software programs available perform the basic accounting functions using modules and can be used to enter, evaluate, analyze, and report information about business financials. Most new business owners have little to no accounting knowledge and are usually introduced to either the QuickBooks or Peachtree accounting programs. QuickBooks and Peachtree are current industry leaders in accounting software programs. Both QuickBooks and Peachtree are well suited to perform daily business transactions and entries, but which program is more suitable for your small business? The following is a basic analysis of the key main differences between these two popular accounting software programs.

?

QuickBooks

?

QuickBooks is the most popular of all accounting software programs due to ease of use and low costs. QuickBooks is the most widely used and holds about 90% of the market, according to the Journal of Accountancy. There are around eight versions of the program currently available that can each be tailored to individual needs and the Simple Start edition is available to download online at little to no costs. QuickBooks has been designed for users with basic accounting background and is essential for new businesses in which the owner has limited accounting knowledge. Also low costs make QuickBooks the program of choice for businesses on tight budgets. QuickBooks Online is currently available for $9.95 monthly with a 30-day free trial. QuickBooks can be used internationally, with UK and Canadian versions of the program available.

?

Peachtree Accounting

?

Peachtree can best be described as being the "accountants accounting system." Peachtree is widely used by accounting professionals worldwide and holds about 9% of the market. Nearly half of all Peachtree sales are generated by recommendations and purchases of accounting professionals. The Peachtree program also uses professional accounting terminology and jargon, which can be a little intimidating if not familiar with the terms. Peachtree has extra controls to prevent errors and detect fraud, which can make the program more difficult to use. Peachtree is also the program of choice if a high number of users will be using the program. The Peachtree program also has excellent inventory tracking features and is recommended for use by businesses in the manufacturing or retail sales industry. QuickBooks and other competitors cannot compete with Peachtree's inventory features, which can track part identification by serial number or customer stock keeping number (SKU).

?

Making the Choice

?

Studying the differences between QuickBooks and Peachtree is not enough to determine which would be more effective for your business needs. One should carefully analyze the specific needs of the business that will be using the program. Software users, such as CPA's and bookkeepers, should also give their recommendations as to which program is most suitable. If this task seems daunting there are numerous consultants available to perform a detailed analysis and determine the program of choice.




Raquel Johnson de Lemos is a virtual administrative assistant specializing in bookkeeping and payroll services. Find out how a virtual assistant can help your business grow and save you money! => http://paramountvos.wordpress.com/about/





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2012年8月25日 星期六

Accounting Software For Small Business Owners


Many people have written many manuals on how to use Quickbooks and PeachTree accounting software. That is because these two software packages are powerful and can be tailored to your exact needs and preferences. As a matter of fact, they even offer different software packages according to the complexities of your company. Then when you download the software it runs you through a series of questions to better understand what aspects of the software you will be utilizing. For example, the way a retail company would set up in QuickBooks is different than the way a wholesale company would go through the set up process. This precision tailoring is a plus.

On the other hand, because accounting is extremely complicated and tax laws are constantly changing, many people are confused on the terminology, concepts and categories used in accounting. I know many determined clients that have learned to use these accounting softwares, but I have never had a client that didn't make a mistake, misuse or misunderstand the software. This is a huge problem. Many, many, many times I have had to go in and correct, or give guidance on accounting questions derived from trying to use these programs. It is highly advisable that if you are determined to do it yourself, that you pay the extra money and subscribe to the help desk that comes with the purchase of the software. This optional paid help that you can buy with the purchase of the product is another plus for buying from such large companies. The negative is the learning curve involved in mastering the software. After all it takes a college degree and extensive training and work experience to become a Certified Public Accountant.

So, if you can afford to hire a bookkeeper and an accountant, that is by far the best thing to do. But if you are a small business owner that cannot afford to hire a bookkeeper or external accounting firm, then the do-it-yourself accounting software is the way to go. Just keep in mind that just because you cannot afford to hire the help does not make you an accountant or tax expert. These functions are best left to professionals. If you are still determined to do it yourself, remember to sign up during your initial learning process to receive some type of help or training. Once your books are messed up it will cost you a lot more money to fix the problems created.

Fortunately, there are other alternatives. These other alternatives are in conjunction with an accountant. There are firms that provide simple software that comes with their services. These are well worth while to check into. One such accounting practice is Padgett Business Services and their software is called Padgett Connect. The benefits include its simplicity, customization, and free customer support. However, this software is not for everyone precisely because of its simplicity. Padgett offers a free trial of the software.

So do your homework and ask different accounting firms if they include any accounting software programs with their service. You can also do a Google search for accounting software to check out a variety of accounting software programs.




Espen F. Jansen, CPA, CVA, MBA
Padgett Business Services of Colorado Springs
http://www.smallbizproscpa.com

twitter: @AccountantEspen
blog: http://www.smallbizproscpa.com/colorado-springs-accountant-blog/





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2012年7月19日 星期四

QuickBooks Or Peachtree - Which is Better For Your Small Business?


In the world of accounting and financial software there are numerous options available to small business owners. Accounting is the language of business, so choosing the right accounting software program for your business is vital. Many of the accounting and financial software programs available perform the basic accounting functions using modules and can be used to enter, evaluate, analyze, and report information about business financials. Most new business owners have little to no accounting knowledge and are usually introduced to either the QuickBooks or Peachtree accounting programs. QuickBooks and Peachtree are current industry leaders in accounting software programs. Both QuickBooks and Peachtree are well suited to perform daily business transactions and entries, but which program is more suitable for your small business? The following is a basic analysis of the key main differences between these two popular accounting software programs.

?

QuickBooks

?

QuickBooks is the most popular of all accounting software programs due to ease of use and low costs. QuickBooks is the most widely used and holds about 90% of the market, according to the Journal of Accountancy. There are around eight versions of the program currently available that can each be tailored to individual needs and the Simple Start edition is available to download online at little to no costs. QuickBooks has been designed for users with basic accounting background and is essential for new businesses in which the owner has limited accounting knowledge. Also low costs make QuickBooks the program of choice for businesses on tight budgets. QuickBooks Online is currently available for $9.95 monthly with a 30-day free trial. QuickBooks can be used internationally, with UK and Canadian versions of the program available.

?

Peachtree Accounting

?

Peachtree can best be described as being the "accountants accounting system." Peachtree is widely used by accounting professionals worldwide and holds about 9% of the market. Nearly half of all Peachtree sales are generated by recommendations and purchases of accounting professionals. The Peachtree program also uses professional accounting terminology and jargon, which can be a little intimidating if not familiar with the terms. Peachtree has extra controls to prevent errors and detect fraud, which can make the program more difficult to use. Peachtree is also the program of choice if a high number of users will be using the program. The Peachtree program also has excellent inventory tracking features and is recommended for use by businesses in the manufacturing or retail sales industry. QuickBooks and other competitors cannot compete with Peachtree's inventory features, which can track part identification by serial number or customer stock keeping number (SKU).

?

Making the Choice

?

Studying the differences between QuickBooks and Peachtree is not enough to determine which would be more effective for your business needs. One should carefully analyze the specific needs of the business that will be using the program. Software users, such as CPA's and bookkeepers, should also give their recommendations as to which program is most suitable. If this task seems daunting there are numerous consultants available to perform a detailed analysis and determine the program of choice.




Raquel Johnson de Lemos is a virtual administrative assistant specializing in bookkeeping and payroll services. Find out how a virtual assistant can help your business grow and save you money! => http://paramountvos.wordpress.com/about/





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2012年7月17日 星期二

IRS Use of Small Business Electronic Accounting Files in Audits


Since 2010, the IRS has been requesting small business electronic accounting files in audits. IRS agents have even been trained in using QuickBooks and Peachtree accounting files in examinations of small business taxpayers. The main issue most practitioners have with providing these files is that they can't limit the file to the year under examination. Practitioners are concerned because many believe that IRS agents will review transactions in years not under examination.

Before 2010, the IRS limited its use of electronic accounting records in audits to large business taxpayers - mainly those with assets greater than $10 million. However, because most small businesses use off-the-shelf or cloud-based accounting software, the IRS believes that it can make audits more efficient by using electronic records instead of having auditors go through taxpayer-provided printouts of financial records.

The IRS has trained 1,100 of its agents -- about one agent per each local audit group -- to be proficient in QuickBooks and Peachtree software programs. At the initial audit contact, IRS auditors are requesting back-up files that contain the year under examination. The auditor will run reports against the data to look for large, unusual and questionable items. The IRS will also analyze the records for recordkeeping accuracy. This highlights another concern for practitioners: client errors. Many business owners are using software programs to reduce bookkeeping costs. As a result, there may be many errors that accountants must correct before completing the tax return. The IRS may perceive these corrections as taxpayer noncompliance, which may cause the IRS to use additional audit techniques to verify the accuracy of the accounting records.

Some taxpayers and practitioners are resisting providing entire back-up files to the IRS, saying that the entire file isn't necessary. However, there is no alternative unless the taxpayer is willing to find an outside service to parse the data for the year under examination only. Some practitioners are providing these redacted files with summary data from prior and subsequent years. In some cases, the IRS appears to be accepting this format, but this is not the formal IRS position.

The IRS clearly states its position in "Use of Electronic Accounting Software Records; Frequently Asked Questions and Answers," on IRS.gov:

"Condensed data is not acceptable for the tax year(s) under audit. However, if you choose, the company data file can be condensed (through the clean up or purge feature) for dates prior to the year(s) under audit, as long as they do not include transactions created or changed for time periods under audit, or for transactions from prior years that have an effect on the years under audit."

Practitioners can expect to see an increase in IRS requests for back-up files and should also expect the IRS to clarify which data fields are acceptable to provide in an audit. Small business accounting software companies will most likely build options into their programs in the future.

In the meantime, practitioners should alert their clients that the IRS will scrutinize bookkeeping practices if their clients are selected for audit. Clients will need to be more careful about how they enter transactions and should be prepared to clearly explain any voided or restated transactions.




Beyond415 is a web-based application from New River Innovation, with helpful reference material guaranteed to assist tax practitioners with IRS audits and notices. Join for free now!





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2012年7月14日 星期六

Accounting Software For Small Business Owners


Many people have written many manuals on how to use Quickbooks and PeachTree accounting software. That is because these two software packages are powerful and can be tailored to your exact needs and preferences. As a matter of fact, they even offer different software packages according to the complexities of your company. Then when you download the software it runs you through a series of questions to better understand what aspects of the software you will be utilizing. For example, the way a retail company would set up in QuickBooks is different than the way a wholesale company would go through the set up process. This precision tailoring is a plus.

On the other hand, because accounting is extremely complicated and tax laws are constantly changing, many people are confused on the terminology, concepts and categories used in accounting. I know many determined clients that have learned to use these accounting softwares, but I have never had a client that didn't make a mistake, misuse or misunderstand the software. This is a huge problem. Many, many, many times I have had to go in and correct, or give guidance on accounting questions derived from trying to use these programs. It is highly advisable that if you are determined to do it yourself, that you pay the extra money and subscribe to the help desk that comes with the purchase of the software. This optional paid help that you can buy with the purchase of the product is another plus for buying from such large companies. The negative is the learning curve involved in mastering the software. After all it takes a college degree and extensive training and work experience to become a Certified Public Accountant.

So, if you can afford to hire a bookkeeper and an accountant, that is by far the best thing to do. But if you are a small business owner that cannot afford to hire a bookkeeper or external accounting firm, then the do-it-yourself accounting software is the way to go. Just keep in mind that just because you cannot afford to hire the help does not make you an accountant or tax expert. These functions are best left to professionals. If you are still determined to do it yourself, remember to sign up during your initial learning process to receive some type of help or training. Once your books are messed up it will cost you a lot more money to fix the problems created.

Fortunately, there are other alternatives. These other alternatives are in conjunction with an accountant. There are firms that provide simple software that comes with their services. These are well worth while to check into. One such accounting practice is Padgett Business Services and their software is called Padgett Connect. The benefits include its simplicity, customization, and free customer support. However, this software is not for everyone precisely because of its simplicity. Padgett offers a free trial of the software.

So do your homework and ask different accounting firms if they include any accounting software programs with their service. You can also do a Google search for accounting software to check out a variety of accounting software programs.




Espen F. Jansen, CPA, CVA, MBA
Padgett Business Services of Colorado Springs
http://www.smallbizproscpa.com

twitter: @AccountantEspen
blog: http://www.smallbizproscpa.com/colorado-springs-accountant-blog/





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2012年7月13日 星期五

Web Based Accounting For Small Business


There is a great selection of Web based accounting software available, including free small business accounting software. From basic accounting to finance to tax reporting, it's all out there.

That's a good thing because at the heart of any business is the flow of money. Even if you run a non-profit company, you need money to keep operating and that means you need to keep track of that money.

Below, I've listed some of the strongest offerings online today, almost all of which offer free accounting software at some level. Read on and, have fun exploring!

Web Based Accounting: QuickBooks Online

Summary: Many, if not most, small-to-medium businesses start their life using QuickBooks and there is one basic reason why: they get it right. By offering a complex accounting system with a step-by-step approach, QuickBooks offers power without intimidating non-accountants.

Now, thanks to the Web, you can get all the great features of QuickBooks online.

Functional Areas: QuickBooks Online offers the same robust features as offline QuickBook versions. In other words, you get a fully-loaded accounting system with robust reporting and online connections with financial institutions.

In addition, you can purchase additional add-ons to support payroll and credit-card payments.

Features: As I mentioned above, QuickBooks Online is fully-loaded. Included:


Create and send invoices
Charge sales tax
Track payments
Create estimates
Time tracking and billing by customer
Delayed billing
Recurring billing
Print checks
Track expenses
Automated online banking - daily expense download
Generate, customize, print, and e-mail reports
Send reports to Microsoft Excel
Class tracking - categorize income & expenses
Track multiple locations
Budgeting
Time tracking
Prepare and print 1099s
Connect multiple users in different locations
Give your accountant access to your books
Set user permission levels

For full details about the above features, see QuickBooks Online's quick tour page as well as their product features and pricing matrix page.

Usability: Even if you are completely unfamiliar with accounting, QuickBooks makes use of step-by-step wizards and in-product help to get you started quickly and keep you up and running.

In addition, they offer support based on the product you select. For more details, take a look at the "Customer Support Included" row on their product features and pricing matrix page.

Pricing: QuickBooks Online offers three packages, each offering a different number of Web based accounting features. The packages are:


Online Free: $0.00/month
Online Basic: $9.95/month (available: a free 30-day trial)
Online Plus: $34.95/month (available: a free 30-day trial)

For full details about the above web based accounting packages, see QuickBooks Online's product features and pricing matrix page.

Vendor "Strength": Intuit, the company behind QuickBooks Online, has been around for many years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Intuit on their about page.

Bonuses:Some added benefits:


For an additional fee, Quickbooks Online offers a payroll add-on that allows you to completely manage your payroll, including direct deposit and taxes.
For an additional fee, you can accept credit cards as payment.
You can access your QuickBooks Online information on either your BlackBerry or your iPhone.

Web Based Accounting: ePeachtree

Summary: The Peachtree brand has been around for a long while providing companies with solid, dependable accounting software. Complex and robust, Peachtree often offers too much for a small business without an accounting team to manage but is just right for a business poised to grow large!

Peachtree does not believe their Web based accounting software is for every company and I applaud them for pointing that out. From their FAQs page:

"I already use Peachtree Accounting desktop software, should I switch?

That truly depends on your business needs. You may find our other products are more appropriate for you. For example, Peachtree Complete Accounting offers much more in depth Inventory and Job Costing features along with the ability to customize reports. We do offer another online solution that gives you remote access to some of your Peachtree desktop data. If you determine ePeachtree is right for your business, we recommend an Internet connection, such as a cable modem, DSL, or T1."

Functional Areas: ePeachtree offers a fully-loaded Web based accounting system with very robust reporting and lots of features. In short, there's not much missed here and perhaps more than you'll ever need.

In addition, ePeachtree offers an add-on Payroll system that is fully-integrated with their accounting software.

Features: Ready? Here's the list of what's included in ePeachtree:


Get Up and Running - FAST
Choose from 75 Sample Companies
Specify Remote Users and Security
General Ledger Control
Access for Your Accountant
Sales Orders
Generate Customer Quotes
Enter and print professional invoices
Receive Payments
Track Payment Status
Alert Messages Keep You On Track
Handle Customers More Effectively
Easily Pay Bills
Enter/Print Purchase Orders
Timesaving Vendor Defaults
Store Key Vendor Information
Track Inventory Costing
Flexible Item Setup
Display Item Images for easy identification
Job & Project Tracking
Sales Tax Tracking
Over 100 Business and Financial Reports

For full details about the above features, see ePeachtree's features page.

Usability: For the sake of full-disclosure, I have not seen ePeachtree's interface, so I am not sure what it looks like once you login.

That said, you can peek inside by scheduling a demo using their online form.

Pricing: ePeachtree offers one basic Web based accounting package with add ons for more users:


Basic Package: One User: $44.97/quarter ($14.99/month)(available: a free 30-day trial)
Muti-User Add-On: Up to 10 More Users: $29.97/quarter ($9.99/month) additional

Note: All prices are per company and include access for one accountant.

Vendor "Strength": Sage, the company behind ePeachtree, has been around for more than 30 years years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Sage on their company page.

Bonuses: Some added benefits:


They offer a payroll service for an additional fee.

Web Based Accounting: LessAccounting

Summary: LessAccounting looks like a straightforward Web based accounting solution. Their pitch seems to be, "Easier than Quickbooks" and having used Quickbooks, that sounds appealing to me!

Be aware though, that their target market is small business and freelancers (i.e. non-complex business structures). From their features page:

"We (the Less Everything Team) developed the Less Accounting software after getting fed up with every CPA telling us to use Quickbooks, a product that we found to be overly complicated and buggy with a Mac. So, we built the software for ourselves without any add-ons or confusing features. We just needed to to manage our contacts, money in, money out and reports. That was it! Nothing more or less, just simple accounting solutions for a simple web-based business."

Functional Areas: Functionally, LessAccounting focuses on, well, accounting. They do handle proposals and invoicing, which is handy, and the expense and tracking features are a nice plus.

In their words:

"If you just need a simple, web-based accounting application to keep track of money in and out, we're probably a great fit! If you need double-entry bookkeeping and balance sheets you might want to try something more complicated."

Features: LessAccounting's features seem to cover the basic business accounting bases. Included:


Import Address Books
Contact Management
Import Bank Accounts
Import Wesabe.com
Mileage Tracker
Create Business Proposals
Track Sales Leads
Track Business Expenses
Invoice Online
Run Reports
Export Data
Share Your Account
Invite Your CPA
Dashboard Snapshot
Weekly Email

Usability: One of the attractions of LessAccounting is their welcoming interface. Clean and easy-to-follow, newcomers should be quick to pick up the basics.

If you need more assistance, there are many movies and a community forum.

Pricing: LessAccounting offers 4 pricing structures ranging from free to a reasonable $24.00/month. To see what's included with each level, check out their pricing page.

Vendor "Strength": The company behind LessAccounting, Less Everything, Inc., has been around since 2007. They seem fairly dedicated to their business and have released other online applications as well.

Replies from company officials on the community forum come quickly and aim to solve the issues. If they cannot solve an issue, they add it to a bug or future features list, a good sign that they are listening and plan to be around for a while.

Bonuses: Some added benefits:


They integrate with other popular online applications such as PayPal, Highrise, Basecamp, and more.
It looks as if they have an iPhone app.
They offer a free (and integratable) time tracking application (LessTimeSpent), handy for those that bill by the hour

Web Based Accounting: FreeAgent

Summary: FreeAgent bills itself as the "Online Accounting Nirvana for Freelancers and Small Business". It certainly feels light and airy when you arrive at their site and it becomes immediately apparent that this is software built for non-accountants.

That is certainly not a bad thing of course, especially when you are dealing with 1-3 people companies where those 1-3 people need to be focusing on the work of their business, not the business of their work.

Functional Areas: This is Web based accounting at its most basic, which is often just what freelancers and very small businesses requires.

FreeAgent is what I call a "closed loop system", helping you communicate and track everything dealing with a job from start to finish. It even goes beyond the loop when needed by wrapping up loose ends like what you owe Uncle Sam. It's simple, elegant and just what their target market needs.

Features: The included features are very interesting; standard accounting with a Web 2.0 twist. My favorite feature is the tracking capability that tracks an estimate through acceptance, invoicing and billing. Handy! Included:


Contacts
Estimates
Time Tracking
Invoicing
Expenses
Banking
Accounting
Taxes

I urge you to check out the "FreeAgent tour" for much more detail about the features listed above.

Usability: FreeAgent has a clean and fresh interface and a number of options for support including:


FAQs
A Knowledge-Base
Customer and Company Forums

Pricing: FreeAgent costs $20/month (there is a 30-day free trial available).

Vendor "Strength": FreeAgent has been around since 2007. They have many customer testimonials and press coverage and regularly update their company blog. They respond to forum posts and discuss plans for continual improvement. I fell comfortable recommending FreeAgent for your use as I believe they will be around for a while.

Web Based Accounting: International

Summary: The software listed in this section is produced by companies outside of the US. Because of that fact, a US-based company might have issues using them so, if you are US-based, buyer beware!

However, if you are not US-based, these all seem like solid offerings. Explore and see if one is right for you.

International Accounting Listings:


Clarity Accounting
Saasu
Xero
Clear Books
e-conomic

Site Selection Criteria

The sites listed above are selected using the following criteria:



Functional Areas - is this software a one-trick-pony (which are sometimes useful) or the central tool you've been looking for to run your business?

Features - how many does the vendor offer and how useful are they?
Usability - is the software easy to learn and use or do I need to take a training course and know how to program?

Price - how does the vendor price different levels of functionality and usage limits (space, users, etc.)? Will the price scale well as you grow and need more features and/or higher usage limits or become quickly unaffordable? Also, when it comes to price, I tried to balance functionality with what a small business could afford and thus larger, more expensive, players were cut off the listings.

Vendor "Strength" - will the vendor be around for a while or are they about to go belly-up? I calculate "Strength" by measuring how often and how recently the vendor's software has been upgraded and the vendor's news and/or blogs have been updated as well as what the industry buzz and coverage has been.




Matt Mansfield is the leader of the "Leverage The Web Revolution".

Head on over http://www.leverage-the-web.com and download our free 79-page manifesto, "Leverage The Web: Why all successful small businesses and startups in the future will be run using software online".

Join the revolution today!





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Top 5 Accounting Software for Small Business


1) Intuit QuickBooks Accounting Software

Quickbooks is a popular full featured accounting and payroll program designed for small businesses - or, I should say, a small business accounting software series. QuickBooks is available in Basic, Online, Pro, and Premier editions; the Pro Edition of this accounting program includes management tools such as a Vehicle Mileage Tracker and a Cash Flow Projector.

2) Simply Accounting Accounting Software

Full featured accounting and payroll package with all the features and reports any small business needs, including Internet and e-commerce features. This small business accounting software's data entry screens resemble their paper counterparts, and the screen tips and drag and drop functionality make the accounting program easy to learn. Professional versions include a time and billing module. Comes multi-user ready.

3) MYOB Plus Accounting Software

A double entry small business accounting software system with a user-friendly interface and over 100 financial and management reports. Includes a Professional Time Billing Module that is ideal for service businesses and the Officelink feature allows direct one click access to MS Word and Excel. Comes multi-user ready; just purchase an additional workstation license for each additional accounting program user.

4) Peachtree Complete Accounting Software

The Complete version of this small business accounting software program includes over 125 reports and features such as in-depth inventory, time and billing and job costing. The accounting program comes multi-user ready and "value packs" for 3 or more users are available. Peachtree accounting software is also available in Premium and First Accounting versions

5) Microsoft Office Small Business Accounting

The big selling feature of this small business accounting software is integration - and that's a pretty big selling feature if you're already using Microsoft Office. Being able to reuse data already entered into Excel or Outlook is a really useful feature and the integration with the Business Contact Manager makes it easy to stay on top of accounts. A slate of add-

on services ranges from online payroll through PayPal invoicing

http://www.accountpro.org/




[http://www.accountpro.org/]





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2012年5月31日 星期四

QuickBooks Or Peachtree - Which is Better For Your Small Business?


In the world of accounting and financial software there are numerous options available to small business owners. Accounting is the language of business, so choosing the right accounting software program for your business is vital. Many of the accounting and financial software programs available perform the basic accounting functions using modules and can be used to enter, evaluate, analyze, and report information about business financials. Most new business owners have little to no accounting knowledge and are usually introduced to either the QuickBooks or Peachtree accounting programs. QuickBooks and Peachtree are current industry leaders in accounting software programs. Both QuickBooks and Peachtree are well suited to perform daily business transactions and entries, but which program is more suitable for your small business? The following is a basic analysis of the key main differences between these two popular accounting software programs.

?

QuickBooks

?

QuickBooks is the most popular of all accounting software programs due to ease of use and low costs. QuickBooks is the most widely used and holds about 90% of the market, according to the Journal of Accountancy. There are around eight versions of the program currently available that can each be tailored to individual needs and the Simple Start edition is available to download online at little to no costs. QuickBooks has been designed for users with basic accounting background and is essential for new businesses in which the owner has limited accounting knowledge. Also low costs make QuickBooks the program of choice for businesses on tight budgets. QuickBooks Online is currently available for $9.95 monthly with a 30-day free trial. QuickBooks can be used internationally, with UK and Canadian versions of the program available.

?

Peachtree Accounting

?

Peachtree can best be described as being the "accountants accounting system." Peachtree is widely used by accounting professionals worldwide and holds about 9% of the market. Nearly half of all Peachtree sales are generated by recommendations and purchases of accounting professionals. The Peachtree program also uses professional accounting terminology and jargon, which can be a little intimidating if not familiar with the terms. Peachtree has extra controls to prevent errors and detect fraud, which can make the program more difficult to use. Peachtree is also the program of choice if a high number of users will be using the program. The Peachtree program also has excellent inventory tracking features and is recommended for use by businesses in the manufacturing or retail sales industry. QuickBooks and other competitors cannot compete with Peachtree's inventory features, which can track part identification by serial number or customer stock keeping number (SKU).

?

Making the Choice

?

Studying the differences between QuickBooks and Peachtree is not enough to determine which would be more effective for your business needs. One should carefully analyze the specific needs of the business that will be using the program. Software users, such as CPA's and bookkeepers, should also give their recommendations as to which program is most suitable. If this task seems daunting there are numerous consultants available to perform a detailed analysis and determine the program of choice.




Raquel Johnson de Lemos is a virtual administrative assistant specializing in bookkeeping and payroll services. Find out how a virtual assistant can help your business grow and save you money! => http://paramountvos.wordpress.com/about/





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2012年5月18日 星期五

QuickBooks Or Peachtree - Which is Better For Your Small Business?


In the world of accounting and financial software there are numerous options available to small business owners. Accounting is the language of business, so choosing the right accounting software program for your business is vital. Many of the accounting and financial software programs available perform the basic accounting functions using modules and can be used to enter, evaluate, analyze, and report information about business financials. Most new business owners have little to no accounting knowledge and are usually introduced to either the QuickBooks or Peachtree accounting programs. QuickBooks and Peachtree are current industry leaders in accounting software programs. Both QuickBooks and Peachtree are well suited to perform daily business transactions and entries, but which program is more suitable for your small business? The following is a basic analysis of the key main differences between these two popular accounting software programs.

?

QuickBooks

?

QuickBooks is the most popular of all accounting software programs due to ease of use and low costs. QuickBooks is the most widely used and holds about 90% of the market, according to the Journal of Accountancy. There are around eight versions of the program currently available that can each be tailored to individual needs and the Simple Start edition is available to download online at little to no costs. QuickBooks has been designed for users with basic accounting background and is essential for new businesses in which the owner has limited accounting knowledge. Also low costs make QuickBooks the program of choice for businesses on tight budgets. QuickBooks Online is currently available for $9.95 monthly with a 30-day free trial. QuickBooks can be used internationally, with UK and Canadian versions of the program available.

?

Peachtree Accounting

?

Peachtree can best be described as being the "accountants accounting system." Peachtree is widely used by accounting professionals worldwide and holds about 9% of the market. Nearly half of all Peachtree sales are generated by recommendations and purchases of accounting professionals. The Peachtree program also uses professional accounting terminology and jargon, which can be a little intimidating if not familiar with the terms. Peachtree has extra controls to prevent errors and detect fraud, which can make the program more difficult to use. Peachtree is also the program of choice if a high number of users will be using the program. The Peachtree program also has excellent inventory tracking features and is recommended for use by businesses in the manufacturing or retail sales industry. QuickBooks and other competitors cannot compete with Peachtree's inventory features, which can track part identification by serial number or customer stock keeping number (SKU).

?

Making the Choice

?

Studying the differences between QuickBooks and Peachtree is not enough to determine which would be more effective for your business needs. One should carefully analyze the specific needs of the business that will be using the program. Software users, such as CPA's and bookkeepers, should also give their recommendations as to which program is most suitable. If this task seems daunting there are numerous consultants available to perform a detailed analysis and determine the program of choice.




Raquel Johnson de Lemos is a virtual administrative assistant specializing in bookkeeping and payroll services. Find out how a virtual assistant can help your business grow and save you money! => http://paramountvos.wordpress.com/about/





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2012年5月15日 星期二

Accounting Software For Small Business Owners


Many people have written many manuals on how to use Quickbooks and PeachTree accounting software. That is because these two software packages are powerful and can be tailored to your exact needs and preferences. As a matter of fact, they even offer different software packages according to the complexities of your company. Then when you download the software it runs you through a series of questions to better understand what aspects of the software you will be utilizing. For example, the way a retail company would set up in QuickBooks is different than the way a wholesale company would go through the set up process. This precision tailoring is a plus.

On the other hand, because accounting is extremely complicated and tax laws are constantly changing, many people are confused on the terminology, concepts and categories used in accounting. I know many determined clients that have learned to use these accounting softwares, but I have never had a client that didn't make a mistake, misuse or misunderstand the software. This is a huge problem. Many, many, many times I have had to go in and correct, or give guidance on accounting questions derived from trying to use these programs. It is highly advisable that if you are determined to do it yourself, that you pay the extra money and subscribe to the help desk that comes with the purchase of the software. This optional paid help that you can buy with the purchase of the product is another plus for buying from such large companies. The negative is the learning curve involved in mastering the software. After all it takes a college degree and extensive training and work experience to become a Certified Public Accountant.

So, if you can afford to hire a bookkeeper and an accountant, that is by far the best thing to do. But if you are a small business owner that cannot afford to hire a bookkeeper or external accounting firm, then the do-it-yourself accounting software is the way to go. Just keep in mind that just because you cannot afford to hire the help does not make you an accountant or tax expert. These functions are best left to professionals. If you are still determined to do it yourself, remember to sign up during your initial learning process to receive some type of help or training. Once your books are messed up it will cost you a lot more money to fix the problems created.

Fortunately, there are other alternatives. These other alternatives are in conjunction with an accountant. There are firms that provide simple software that comes with their services. These are well worth while to check into. One such accounting practice is Padgett Business Services and their software is called Padgett Connect. The benefits include its simplicity, customization, and free customer support. However, this software is not for everyone precisely because of its simplicity. Padgett offers a free trial of the software.

So do your homework and ask different accounting firms if they include any accounting software programs with their service. You can also do a Google search for accounting software to check out a variety of accounting software programs.




Espen F. Jansen, CPA, CVA, MBA
Padgett Business Services of Colorado Springs
http://www.smallbizproscpa.com

twitter: @AccountantEspen
blog: http://www.smallbizproscpa.com/colorado-springs-accountant-blog/





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2012年5月9日 星期三

Web Based Accounting For Small Business


There is a great selection of Web based accounting software available, including free small business accounting software. From basic accounting to finance to tax reporting, it's all out there.

That's a good thing because at the heart of any business is the flow of money. Even if you run a non-profit company, you need money to keep operating and that means you need to keep track of that money.

Below, I've listed some of the strongest offerings online today, almost all of which offer free accounting software at some level. Read on and, have fun exploring!

Web Based Accounting: QuickBooks Online

Summary: Many, if not most, small-to-medium businesses start their life using QuickBooks and there is one basic reason why: they get it right. By offering a complex accounting system with a step-by-step approach, QuickBooks offers power without intimidating non-accountants.

Now, thanks to the Web, you can get all the great features of QuickBooks online.

Functional Areas: QuickBooks Online offers the same robust features as offline QuickBook versions. In other words, you get a fully-loaded accounting system with robust reporting and online connections with financial institutions.

In addition, you can purchase additional add-ons to support payroll and credit-card payments.

Features: As I mentioned above, QuickBooks Online is fully-loaded. Included:


Create and send invoices
Charge sales tax
Track payments
Create estimates
Time tracking and billing by customer
Delayed billing
Recurring billing
Print checks
Track expenses
Automated online banking - daily expense download
Generate, customize, print, and e-mail reports
Send reports to Microsoft Excel
Class tracking - categorize income & expenses
Track multiple locations
Budgeting
Time tracking
Prepare and print 1099s
Connect multiple users in different locations
Give your accountant access to your books
Set user permission levels

For full details about the above features, see QuickBooks Online's quick tour page as well as their product features and pricing matrix page.

Usability: Even if you are completely unfamiliar with accounting, QuickBooks makes use of step-by-step wizards and in-product help to get you started quickly and keep you up and running.

In addition, they offer support based on the product you select. For more details, take a look at the "Customer Support Included" row on their product features and pricing matrix page.

Pricing: QuickBooks Online offers three packages, each offering a different number of Web based accounting features. The packages are:


Online Free: $0.00/month
Online Basic: $9.95/month (available: a free 30-day trial)
Online Plus: $34.95/month (available: a free 30-day trial)

For full details about the above web based accounting packages, see QuickBooks Online's product features and pricing matrix page.

Vendor "Strength": Intuit, the company behind QuickBooks Online, has been around for many years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Intuit on their about page.

Bonuses:Some added benefits:


For an additional fee, Quickbooks Online offers a payroll add-on that allows you to completely manage your payroll, including direct deposit and taxes.
For an additional fee, you can accept credit cards as payment.
You can access your QuickBooks Online information on either your BlackBerry or your iPhone.

Web Based Accounting: ePeachtree

Summary: The Peachtree brand has been around for a long while providing companies with solid, dependable accounting software. Complex and robust, Peachtree often offers too much for a small business without an accounting team to manage but is just right for a business poised to grow large!

Peachtree does not believe their Web based accounting software is for every company and I applaud them for pointing that out. From their FAQs page:

"I already use Peachtree Accounting desktop software, should I switch?

That truly depends on your business needs. You may find our other products are more appropriate for you. For example, Peachtree Complete Accounting offers much more in depth Inventory and Job Costing features along with the ability to customize reports. We do offer another online solution that gives you remote access to some of your Peachtree desktop data. If you determine ePeachtree is right for your business, we recommend an Internet connection, such as a cable modem, DSL, or T1."

Functional Areas: ePeachtree offers a fully-loaded Web based accounting system with very robust reporting and lots of features. In short, there's not much missed here and perhaps more than you'll ever need.

In addition, ePeachtree offers an add-on Payroll system that is fully-integrated with their accounting software.

Features: Ready? Here's the list of what's included in ePeachtree:


Get Up and Running - FAST
Choose from 75 Sample Companies
Specify Remote Users and Security
General Ledger Control
Access for Your Accountant
Sales Orders
Generate Customer Quotes
Enter and print professional invoices
Receive Payments
Track Payment Status
Alert Messages Keep You On Track
Handle Customers More Effectively
Easily Pay Bills
Enter/Print Purchase Orders
Timesaving Vendor Defaults
Store Key Vendor Information
Track Inventory Costing
Flexible Item Setup
Display Item Images for easy identification
Job & Project Tracking
Sales Tax Tracking
Over 100 Business and Financial Reports

For full details about the above features, see ePeachtree's features page.

Usability: For the sake of full-disclosure, I have not seen ePeachtree's interface, so I am not sure what it looks like once you login.

That said, you can peek inside by scheduling a demo using their online form.

Pricing: ePeachtree offers one basic Web based accounting package with add ons for more users:


Basic Package: One User: $44.97/quarter ($14.99/month)(available: a free 30-day trial)
Muti-User Add-On: Up to 10 More Users: $29.97/quarter ($9.99/month) additional

Note: All prices are per company and include access for one accountant.

Vendor "Strength": Sage, the company behind ePeachtree, has been around for more than 30 years years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Sage on their company page.

Bonuses: Some added benefits:


They offer a payroll service for an additional fee.

Web Based Accounting: LessAccounting

Summary: LessAccounting looks like a straightforward Web based accounting solution. Their pitch seems to be, "Easier than Quickbooks" and having used Quickbooks, that sounds appealing to me!

Be aware though, that their target market is small business and freelancers (i.e. non-complex business structures). From their features page:

"We (the Less Everything Team) developed the Less Accounting software after getting fed up with every CPA telling us to use Quickbooks, a product that we found to be overly complicated and buggy with a Mac. So, we built the software for ourselves without any add-ons or confusing features. We just needed to to manage our contacts, money in, money out and reports. That was it! Nothing more or less, just simple accounting solutions for a simple web-based business."

Functional Areas: Functionally, LessAccounting focuses on, well, accounting. They do handle proposals and invoicing, which is handy, and the expense and tracking features are a nice plus.

In their words:

"If you just need a simple, web-based accounting application to keep track of money in and out, we're probably a great fit! If you need double-entry bookkeeping and balance sheets you might want to try something more complicated."

Features: LessAccounting's features seem to cover the basic business accounting bases. Included:


Import Address Books
Contact Management
Import Bank Accounts
Import Wesabe.com
Mileage Tracker
Create Business Proposals
Track Sales Leads
Track Business Expenses
Invoice Online
Run Reports
Export Data
Share Your Account
Invite Your CPA
Dashboard Snapshot
Weekly Email

Usability: One of the attractions of LessAccounting is their welcoming interface. Clean and easy-to-follow, newcomers should be quick to pick up the basics.

If you need more assistance, there are many movies and a community forum.

Pricing: LessAccounting offers 4 pricing structures ranging from free to a reasonable $24.00/month. To see what's included with each level, check out their pricing page.

Vendor "Strength": The company behind LessAccounting, Less Everything, Inc., has been around since 2007. They seem fairly dedicated to their business and have released other online applications as well.

Replies from company officials on the community forum come quickly and aim to solve the issues. If they cannot solve an issue, they add it to a bug or future features list, a good sign that they are listening and plan to be around for a while.

Bonuses: Some added benefits:


They integrate with other popular online applications such as PayPal, Highrise, Basecamp, and more.
It looks as if they have an iPhone app.
They offer a free (and integratable) time tracking application (LessTimeSpent), handy for those that bill by the hour

Web Based Accounting: FreeAgent

Summary: FreeAgent bills itself as the "Online Accounting Nirvana for Freelancers and Small Business". It certainly feels light and airy when you arrive at their site and it becomes immediately apparent that this is software built for non-accountants.

That is certainly not a bad thing of course, especially when you are dealing with 1-3 people companies where those 1-3 people need to be focusing on the work of their business, not the business of their work.

Functional Areas: This is Web based accounting at its most basic, which is often just what freelancers and very small businesses requires.

FreeAgent is what I call a "closed loop system", helping you communicate and track everything dealing with a job from start to finish. It even goes beyond the loop when needed by wrapping up loose ends like what you owe Uncle Sam. It's simple, elegant and just what their target market needs.

Features: The included features are very interesting; standard accounting with a Web 2.0 twist. My favorite feature is the tracking capability that tracks an estimate through acceptance, invoicing and billing. Handy! Included:


Contacts
Estimates
Time Tracking
Invoicing
Expenses
Banking
Accounting
Taxes

I urge you to check out the "FreeAgent tour" for much more detail about the features listed above.

Usability: FreeAgent has a clean and fresh interface and a number of options for support including:


FAQs
A Knowledge-Base
Customer and Company Forums

Pricing: FreeAgent costs $20/month (there is a 30-day free trial available).

Vendor "Strength": FreeAgent has been around since 2007. They have many customer testimonials and press coverage and regularly update their company blog. They respond to forum posts and discuss plans for continual improvement. I fell comfortable recommending FreeAgent for your use as I believe they will be around for a while.

Web Based Accounting: International

Summary: The software listed in this section is produced by companies outside of the US. Because of that fact, a US-based company might have issues using them so, if you are US-based, buyer beware!

However, if you are not US-based, these all seem like solid offerings. Explore and see if one is right for you.

International Accounting Listings:


Clarity Accounting
Saasu
Xero
Clear Books
e-conomic

Site Selection Criteria

The sites listed above are selected using the following criteria:



Functional Areas - is this software a one-trick-pony (which are sometimes useful) or the central tool you've been looking for to run your business?

Features - how many does the vendor offer and how useful are they?
Usability - is the software easy to learn and use or do I need to take a training course and know how to program?

Price - how does the vendor price different levels of functionality and usage limits (space, users, etc.)? Will the price scale well as you grow and need more features and/or higher usage limits or become quickly unaffordable? Also, when it comes to price, I tried to balance functionality with what a small business could afford and thus larger, more expensive, players were cut off the listings.

Vendor "Strength" - will the vendor be around for a while or are they about to go belly-up? I calculate "Strength" by measuring how often and how recently the vendor's software has been upgraded and the vendor's news and/or blogs have been updated as well as what the industry buzz and coverage has been.




Matt Mansfield is the leader of the "Leverage The Web Revolution".

Head on over http://www.leverage-the-web.com and download our free 79-page manifesto, "Leverage The Web: Why all successful small businesses and startups in the future will be run using software online".

Join the revolution today!





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