Peachtree Accounting: Business

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2012年9月22日星期六

Inventory Accounting Software For Business Tips

Inventory accounting software is a must for any business that needs to manage large volumes of accounting data each day. Choosing the right inventory accounting software can however be very confusing unless you have certain parameters in place. You need to look for:

Scalability - Choose software that can be easily upgraded to accommodate business changes such as the number of employees, and the number of services or products being offered.

Support - Go for a company that offers ample support or a good after sales service to help you when things go wrong.

Getting value for money - Shop around, as the prices of accounts management solutions vary a great deal. You may get better deals from online merchants. Go for recognized companies such as Peachtree that offer a wide range of products designed to meet every accounting need.

Before you choose any inventory software, you must first evaluate the following factors:

The cost of warehousing your inventory - This would also include the costs associated with the premises as well such as maintenance, electricity, and location of different items in the warehouse.

Sales ordering system - This is the system that integrates various elements such as discounts, shipping costs and other customer related issues into the inventory.

Purchase order creation and tracking

Assembly production

Shipping software

It is vital for any organization to establish optimum inventory, a level which is adequate enough to meet the projected cost but not sufficient to eat away the projected profits. In order to manage a modern inventory, you need to first identify the functions performed by them and accordingly work out strategies to keep inventories at optimum levels. Fortunately, companies can now depend on inventory accounting software to manage all these chores efficiently that too in little time.

When it comes to buying an inventory accounting software, there are a lot of options to choose from ranging from a very basic wholesale distribution ERP program to a full-featured inventory management software. It is possible now to buy a customizable professionally -developed software that too at an affordable price. Choosing the right software will mainly depend on the kind of business you are into. For instance, if you own a distribution company, then you need to have a software that would track its core areas namely; wholesale distribution management and warehouse automation. Good software gives you the much-needed flexibility and depth of functionality needed to enhance customer service and maximize profits.

Precise ERP/MRP information and good inventory control are a must for the success of any business. Both overstocked inventory and out-of-stock items can be hazardous for the reputation of your company and prove detrimental to your bottom line. Inaccurate inventory control is often a common reason why many companies head straight towards bankruptcy in the first few years of business. Many times, inaccuracy in inventory counts is caused due to lost sales and shipment delays. However, it is possible to erase such inaccuracies with the help of an efficient inventory accounting software.

Top-end inventory accounting software comes with inbuilt features like:

Kitting

Serial number tracking

Complete sales and purchasing functionality

ERP automation

Companies today need to look beyond survival and having an efficient accounting system can help stay ahead in competition. Inventory accounting software from Microsoft is packed with excellent features and targets mainly mid-size and large companies. It can be a daunting task to find software that has high functional value but is easy on the pocket. Ask for price quotes from online vendors and do a cost analysis before selecting an accounting software for your business.

Find out more about inventory tracking and accounting software and Fixed Asset Management at => http://www.fixedassetmanagementsystem.com

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2012年9月17日星期一

Peachtree Software: A Great Holiday Gift for the Business Owner

As the Christmas season rolls around, you might be wondering what type of gift to give to your friend or relative that owns a business. Perhaps it's your husband or wife, son or daughter, or even a close friend, and you want to give a holiday gift that will be useful for years to come. Have you considered the Peachtree program by Sage Software?

Peachtree is accounting software that makes it easy to manage one's business finances. It simplifies the process of invoicing, payroll, bill payments and more. Peachtree also gives the business owner the opportunity to customize forms to meet the demands of the company.

Peachtree Software is a great gift that can be customized for each individual or company. Whether your recipient owns a one-person operation or has multiple employees, Peachtree can be purchased as a single-user program or with multi-user rights. This means the business owner can allow other users to access the Peachtree program to perform certain tasks.

Other Benefits

Peachtree can give your friend or loved one peace of mind in operating their business. All their financial information will be right at their fingertips and can easily be made available to their accountant. Peachtree makes tax time a whole lot easier! It comes in various versions depending on the tasks needed. For instance, Peachtree Pro is the basic edition for bookkeeping needs. Peachtree Complete has the same bookkeeping features plus in-depth features for inventory, job costing, analysis tools, multi-user features, and more. The Premium version has advanced budgeting features, screen-level access control, Crystal Reports(R) and more. The Peachtree Quantum version features advanced security capabilities as well as advanced tracking.

You can also choose from several industry-specific versions of Peachtree, such as manufacturing, distribution, non-profit, etc. These versions of Peachtree have special features to cater to the industry.

Considerations for Your Peachtree Gift

Before rushing out to buy Peachtree as a gift, find out the needs of your friend's company so you can choose the appropriate version of the software. Consider how many employees, the type of business, whether or not advanced features are necessary, and other factors. If your loved one is not computer savvy, consider hiring a certified Peachtree instructor to help with the set-up process. Or, secure a seat for your loved one at a nearby Peachtree training class if available.

Giving a gift such as Peachtree not only shows you care, but also proves you are concerned with your friend's or loved one's long-term success. Check out online options for Peachtree software and read all the features and benefits from the comfort of your home. Many retailers offer all versions of Peachtree along with other great software programs, including MAS90 software, ACT! Software, QuickBooks Enterprise, and others.

Give your loved one a holiday gift that will bring growth and excitement to their daily business activities. Peachtree can make it happen.

Chris Robertson is an author of Majon International, one of the world's MOST POPULAR website advertising companies on the web.
Learn more about Peachtree.

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2012年9月16日星期日

Accounting Software for a Small Business

Can you do your accounting the old fashioned way with a ledger book? Yes, you can, but with all the accounting software out there, why would you?

In general, you probably wouldn't, but I do know of a number of small businesses that have tracked their accounts in Excel for the first few years while waiting for the company to generate enough cash to buy an accounting package.

I don't recommend this strategy because basic accounting software is not that expensive and keeping appropriate track of your accounts is important for your business. Keeping a good account allows you to track your profitability by customer, allows you to understand how your employees spend their time, and allows you to understand how your marketing dollars drive your sales.

Make sure when you get your software that you are able to:
Track every revenue item and every expense by customer or job type.
You are able to customize your expense categories.
The reports that you can run will give you a good understanding of how money flows through your business.
Keep time by employee and run reports showing time by customer.
Download your data to your accountant's software system.
Have more than one seat license to use the product.
The three packages often recommended for small businesses are QuickBooks Pro 2008, Peachtree Complete Accounting 2008, and for Mac users: Myob Accountedge 2007 for Mac Also Includes Network Edition. (QuickBooks Pro also has a Mac addition and MYOB has a PC addition).

From my discussions with business owners, the majority start out with QuickBooks, but don't like it that much. Peachtree seems to be the favorite, but it is not available on the Mac. Any of these packages are fine for a small business, but please make sure that you have an accountant help you set up your accounts if you do not understand accounting yourself. The software will only benefit you if you understand what it is telling you.

Another note: if you are doing Department of Defense contracts, you must comply with the DCAA (Defense Contract Auditing Agency) accounting rules. A lot of specialty accounting firms would have you believe that you must have special software to be DCAA compliant. In many cases, special software will make it easier, especially if you have multiple contracts over multiple years. If you are just going for an SBIR or two, the above mentioned accounting packages can be used and can be DCAA compliant. Go to the DCAA website and click on the menu item: Standard Audit Programs. About half way down is the Preaward Survey of Prospective Contractor Accounting System. The DCAA will do an audit of your accounting system prior to beginning an award and this is the check list they will use to make sure your accounting system is up to their standards.

Please visit my website for more small business finance advice: http://cfoyourself.com

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The Right Accounting Software For Your Business

There are some great accounting software available everywhere you look. Some are pretty familiar such as Peachtree, or Intuit. Other's most haven't really heard a whole lot about. The software chosen really needs to have some versatility depending on your business and what kinds of features you need to be successful. When you look up this subject on Google you are in for a nice surprise as there is a ton of information and products and advice waiting to give you input for your circumstances. Every business is different and every software has its own unique features, so looking closely is a great way to get started.

First off a couple of very popular accounting software like Intuit and Peachtree are a great place to begin any search. These two products were probably the first in the do it yourself accounting software. They each have features that are very simple to use and inputting products and employees is all about a few clicks. From the very basic to the more advanced, depending on your needs, both of these companies have solution software for just about any type of business. All that is needed is a little information and you are on your way to keeping your business running smoothly.

A couple of features within these products and products such as MYOB, include, the ability to take credit cards, manage employees and customers. There is also a place to manage vendors and products. They even are compatible with a cash register and some packages even come with a scanner. This type of software is especially good for small businesses and those who are just getting started. For those who would like more options or even someone else to do the bookwork, there are other options that have just what the business owner is looking for.

One thing that is important when looking for the right accounting software is to make sure it's taking care of the taxes as it works for you. At the end it's pretty difficult to go back and try to figure out the taxes and hope you are figuring it all the right way. Another great help in finding just the right product, is a couple of websites devoted to narrowing the search, based on the needs of your individual business. The right software mixed with the right business and support can really go a long way in helping your business succeed.

For more information on accounting software and book keeping service, visit the 361 DC now.

Feel free to publish this article on your website, or send it to your friends, as long as you keep the resource box and the content of the article intact.

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2012年9月15日星期六

Microsoft Small Business Accounting - Will it Meet Your Needs? Find Out Today

The Microsoft small business accounting application is a great business tool for SME's; this program is relatively new and could take a bit of time before being capable of contending with longtime accounting software tools like Sage and QuickBooks.

The majority of business would rather use the steadfast and trustworthy Microsoft office accounting software program as opposed to using the small business accounting for financial management.

Microsoft small business accounting software programs are generally suggested for small business owners who need accurate assimilation with Microsoft Office application program suites like Microsoft Outlook Express Business Contact Manager or Microsoft Office Excel. Stronger accounting programs like Peachtree or QuickBooks might be needed for minor businesses that conduct in-house payroll processing.

The following are some of Microsoft's attributes in their small accounting software package.

- Purchase Order Creation & Invoices

- The documentation of purchases, receipts, deposits and bills of payment. - Financial statement generation, as well as reports.

Additionally, Microsoft small business accounting combines in good form with Microsoft Office Suite 2003 in the subsequent ways:

This makes possible the production of customized invoice templates for Microsoft Word. It enables Microsoft Excel and Microsoft Access to accept received reports.

Microsoft Excel is permitted to conduct payroll processing and data ingress to small businesses accounting on Microsoft.

It also enables the management of billable time spent utilizing the Microsoft Outlook business contact director.

Another feature provided by Microsoft smallbusiness accounting are the succeeding aspects that business managers should find to be quite resourceful.

You will be able to introduce inventory statistics from accounting software programs like QuickBooks, although, this is exclusively limited to the QuickBooks application versions from 2002 to 2004.

Microsoft small businesses accounting provides a highly sensitive and accessible format that is similar to Microsoft Outlook; thus, if this program has your interest, you will remain at home with business accounting.

The navigation function for accounting is utilized by the Microsoft small business's task flow chart. The QuickBooks version of the task flow chart bears a close resemblance to it.

There is only one edition of the small business accounting, as opposed to QuickBooks, which comprises of many versions that make it difficult for upgrading.

Microsoft small business accounting combines with the Microsoft Office Outlook business contact manager quite easily and this proves to be quite resourceful with following billable time.

Microsoft Office's application suite works quite efficiently with it, and it comprises of programs like Word, Excel and Access. What this implies is that a person could quite effortlessly produce templates and reports with Microsoft Word and Excel.

For more information regarding Microsoft small business accounting [http://www.accountingsoftwareprograms.net/is-the-microsoft-small-business-accounting-software-worth-it], John Boyed suggests that you visit his associate Allen King's site at AccountingSoftwarePrograms.net, Allen King is a technology writer and a software reviewer who has written extensively on the topic of Small accounting software [http://www.accountingsoftwareprograms.net/] and applications.

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2012年9月13日星期四

A Head Start on Small Business Accounting Software

Running a business in whatever size it maybe and in whatever expanse of service or products it caters to costumers is an immense balancing stunt. Aside from the fact that there are competitors to deal with even just to get even, another concern is the financial stability of the business that one runs.

Dealing with competition is one thing while dealing with the turmoil of juggling sales reports, cash in- and outflows, invoices, profits and expenses is indeed a very consuming thing even to think about. The situation can even be more tiring and down-weighing for small business owners.

Most often than not, small businesses are run by people who merely want to make most of their own skill or craft. Usually, they are not people who had gained some degree on business management or in accounting. These businesses had been put up in order for the owners or proprietors to gain good money while doing what they love to do. That is why balancing their craft with the financial necessities to run the business is expected to be a great concern among such entrepreneurs.

This will now be when small business accounting software step into the picture. From what the name suggests, these are software which help business owners, to keep track of the accounting stuff. A major benefit one gets from purchasing and utilizing a small business accounting software is a good record keeping of essentially everything that has to do with the finances of the business.

What a small business accounting software does for the entrepreneur would be to handle all the finance data processing. All there is to do would be to keep a good record of just every single amount of cash that has entered and has gone out that concerns the business, then plugging in all the necessary data and the processing of the report can readily be acquired then.

This way, it will be so much easier for business owners to keep a good track of how the business had been doing for a particular period of time. Also, this allows business owners to have a quick view of business ups and downs, and evaluate the actions which had been done that placed the business into that state. From there, the owner can easily claim and aim to do for the previous actions which brought the business at its peak and eliminate or improve the actions which had been done during those times when the business was not quite doing well.

As the advantages of having a small business accounting software is apparent and clear-cut, there are so many of these are continuously being produced and brought in the market today. So that, instead of helping an entrepreneur out, the confusion as to which one to choose is becoming a frustration.

Among the many accounting software to choose from, PeachTree Pro and Quicken are those which are among the most commendable in cost and performance efficiency.

PeachTree Pro is a very good software which is developed by SAGE. This software had long been gaining good reviews and popularity rankings. What's good about PeachTree Pro is that it efficiently does for the business owner all the accounting procedures and come up with very comprehensive financial reports. This software provides the core functions there is to further the owners efforts at managing the business by easy access business management and accounting tools and features. Thus, PeachTree Pro does a lot in walking an entrepreneur through the hurly-burly of business' finances.

Quicken is another commendable software. It is among the most popular brands of accounting softwares. An online version is readily available for people who would want a good eye on their finances, can be used for free. It helps a person handle basically everything that has to do with his or her personal finances. This one is also very user-friendly. Quicken Home and Business software is a suitable one for just every entrepreneur. It helps a lot in managing personal finances and those business related ones almost simultaneously.

Basically, these softwares together with all those out on the market had all been programmed and fashioned to be "the best." But what will make it best will depend on the very person which will use it. One good thing to consider before doing any purchase is if the product is user-friendly. Given that most small business owners usually does not have all that accountancy prowess, it is important to know if the product can go as lay-man as it can get and yet will still be efficient when it comes to its purpose of finance tracking. Luckily, there are these software providers which offer a reliable man-to-man assistance and some even have as a package inclusion a brief course on the software. There are also those which offer a trial edition of the software which can be readily downloaded. From here, we can see a brief yet clear presentation of what a small business accounting software can do.

Learn more about small business accounting software on my website. Where you can find really helpful stuff which will walk you through finding and making most of an accounting software.

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2012年9月12日星期三

Discover If the Microsoft Small Business Accounting Software is Worthy of Your Attention

Although still in the beginning stages, the Microsoft small business accounting software is a valuable application for SME's, but may not yet be competitive with well-established accounting software such as Quick Books and Sage.

The more dependable and secure Microsoft office accounting software is preferred over the small business accounting applications for most businesses trying to manage their financial needs.

When users of small businesses desire to soundly integrate their accounting with MS Office applications such as Excel and Outlook Express Business Contact Manager, the Microsoft business accounting software is highly recommended. However, QuickBooks and Peachtree are more robust accounting programs that small business may need to utilize for in-house payroll processing.

The Microsoft small business accounting software offers the following features (and more):

(1) Creating invoices and purchase orders;

(2) Recording bank deposits, payment bills, purchases, and receipts; and (3) Generating financial reports and statements.

The excellent integration between Microsoft Office 2003 and the Microsoft small business accounting program is illustrated by the following features:

(1) Microsoft Word can easily be used to create custom involve templates in the accounting program; (2) Accounting reports can be exported to Microsoft Access or Excel;

(3) Microsoft Excel can process payroll and import it into the Microsoft small business accounting program;

And (4) MS Outlook Business Contact Manager can track billable time.

Microsoft small business accounting also delivers a number of useful tools.

(1) The power to import inventory data from QuickBooks, but only with the QuickBooks 2002 to 2004 versions;

(2) A user-friendly and spontaneous interface that will excite the fans of MS Outlook by its close resemblance to that program;

And (3) A task flow chart for easy navigation.

This chart is similar to the one found in QuickBooks.

Another benefit of the Microsoft small businesses accounting program is that there is only one edition, making it very convenient to upgrade, whereas upgrading QuickBooks is a difficult venture due to its variety of editions.

Furthermore, the flawless integration with the MS Office Business Contact Manager makes it very effective for tracking billable time.

As mentioned previously, the perfect integration with the MS Office Excel, Word, and Access allows for the effortless creation of reports and templates within those programs.

Which is very beneficial when you have a lot of reports that need to be done.

Dicky Bard is a technology writer and a software reviewer who has written extensively on the topic of Small accounting software [http://www.accountingsoftwareprograms.net] and applications. For more information regarding Microsoft small business accounting [http://www.accountingsoftwareprograms.net/is-the-microsoft-small-business-accounting-software-worth-it], please visit AccountingSoftwarePrograms.net.

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2012年9月11日星期二

List Of Top Accounting Software For Your Business

Simply put, accounting is the lifeline of a business. Accounting deals with summarizing, analyzing and reporting the financial data and information about a business. An accounting software records and processes the accounting transactions of a business within its functional modules. Financial statements consisting of the balance sheet, profit and loss account, and statement of changes in financial position can be easily prepared with an accounting software.

An accounting software is all about the various functional modules that it has. Some of them are- General ledger which takes care of the company's financial dealings; Accounts Payable where the company enters its bills and pays the money it owes; Accounts Receivable where money received is entered.

The different categories or types of accounting software are as follows:

a) Small business/personal accounting software which are mainly meant for home users. They are simple and inexpensive with simple functioning such as management of budgets.

b) Low end accounting software are for small business markets that are capable of serving a single national market. Such software are characterized by 'single entry' products.

c) Mid market accounting software are for companies with large businesses. These software are capable of serving the needs of multiple national accountancy standards and facilitate accounting in multiple currencies.

d) High end accounting software are complex and expensive business accounting software that are also known as Enterprise Resource Planning or ERP software.

However, you have to keep certain things in mind before buying an accounting software, like the prices of the software, its different features, its after-sales support and alike. Most of the accounting software include all the important accounting modules. The more specialized features a software has, the more expensive it becomes. Your software features must be compatible with your business. Also, the after-sales support is important like FAQ package, local service center and others.

There are a lot of top accounting software available in every category. So, it is not easy to select the best ones. Below are top five accounting software in every category.

A. Small business/personal accounting software:

1.ePeachtree (Best Software)

2.MYOB Plus for Windows (MYOB Software)

3.Peachtree Complete Accounting (Best Software)

4.QuickBooks Online (Intuit)

5.Small Business Manager (Microsoft)

B. Low-End Accounting Software:

1.BusinessVision 32 (Best Software)

2.MAS 90 & MAS 200 (Best Software)

3.QuickBooks Pro 2003 (Intuit)

4.ACCPAC Pro Series (ACCPAC International)

5.Vision Point 2000 (Best Software)

C. Middle-Market Accounting Software:

1.ACCPAC Advantage Series Corporate Edition (Best Software)

2.Great Plains (Microsoft) MAS 90 & MAS 200 (Best Software)

3.Navision (Microsoft)

4.SouthWare Excellence Series (SouthWare)

5.SYSPRO (SysproUSA)

D. High-end accounting ERP Market:

1.Axapta (Microsoft Software)

2.e-Business Suite (Oracle)

3.MAS 500 (Best Software)

4.Solomon (Microsoft)

5.ACCPAC Advantage Series Enterprise Edition (Best Software)

In compiling the above list, a variety of factors such as feedbacks from customers, scalability of the software, and after-sales support are used. Also, the different attributes for different categories have been considered like for ERP software, attributes such as manufacturing solution, supply chain solution and database solution. The above compilation may not be all inclusive and some people might choose to differ with it but it is almost near to perfect list.

To get more information about accounting, types of accounting software and accounting software myths visit http://www.managemyaccounting.com/

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2012年9月10日星期一

Best Business Finance Software to Purchase for Your Small Business: Peachtree and Quickbooks

Peachtree Complete Accounting and QuickBooks Pro - Two of the Best Accounting Programs for Your Small Business

Are you in the market for purchasing software for handling and managing the financials of your small company? If so, read the review below of two of the most popular programs available in the market today!

Peachtree Complete Accounting - is business finance software offered by SAGE. This finance software tops the list when it comes to consumers' choice of the best accounting software for small business. It is business accounting software known to many as the all-in-one accounting solution. Besides being a repository of all of your accounting transactions, there is other functionality that includes audit trail reports, invoicing by e-mail, modules for job costing, fixed asset management, and can be integrated with Microsoft Word and Microsoft Excel.

You can expect to pay on average about $199 for this business accounting software. However, it's worth it for the peace of mind and money you'll save from having an accountant do it for you! There are also other versions of accounting software programs made by Sage. Your business needs should determine the right accounting package for you. So make sure that you choose software that provides the features that are required by your organization.

QuickBooks Pro - developed by Intuit, Inc. is another one of the most popular accounting solutions for small business enterprise. Although great for your general ledger activity, you can also expect the capability of tracking sales, creating invoices, bill paying, customer and expense tracking, organization of finances, check printing, create purchase orders, inventory tracking, and much more! What's more is there is also a trial version that you can download (QuickBooks Simple Start). As with Sage's software programs, there are a variety of QuickBooks accounting software versions. They are industry specific and provide more add-on services. Don't worry if you are a Mac-user there is also a version that's compatible for your computer environment and to fit your needs.

A few features that most entrepreneurs look for in a finance program are: The ability to track revenue and create customer invoices. The ability to manage accounts payables, vendor information, write and print checks. The ability to create financial reports for financial analysis purposes. You can't go wrong with purchasing one of the best. However, make sure to research a few more before making a final decision.

When it comes to entrepreneurship, you can easily sink into financial disaster or swim your way to success. Small business accounting software [http://www.financialsoftwareforsmallbusiness.com/best-business-finance-software-purchase-peachtree-quickbooks/] helps you to effortlessly keep track of your profits. Keep your finances on the up-and-up with our recommendations for some of the best small business finance software [http://www.financialsoftwareforsmallbusiness.com/]. Get organized and let your business go the distance!

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Small Business Accounting Systems

You're beyond the paper and list-keeping stage. Thankfully, your business has grown to a point where you know you will have at least weekly income and expenses. Soon it will be daily. It's already starting to get hard to do your accounting manually and it will only get worse. What do you want to spend the majority of your business day on - accounting for your business, or running it? That's a no-brainer! You need to be making an income for you and your family!

Now it's time to buy that accounting system you've been thinking about. Make it something that doesn't take a CPA to understand, is easy to operate and doesn't take up all your valuable time to set up. Think about these things before you buy:

* If you have employees, you may need a payroll function

* Do you need to track inventory? What method do you use?

* Will the software exchange files with your bank?

* Do you have, or will you need, a tax prep package?

* Are there any unusual accounting requirements for your company or industry?

A HEARTY SOLUTION

There are several good packages out there for the new businessperson who is not an accountant. It is important to note that these packages don't replace the need for a business to seek the assistance of an accountant! In fact many businesses require an outside audit. These software packages will NOT replace that cost, but may help alleviate it by providing the accountant with easy-to-follow record keeping!

These are some good software packages that are readily available. Look them up, compare price and features and see which one best fits your needs on paper. These all have a free trial period, but try to make as good a choice as possible before embarking on that free trial. After all, it takes a while to set up any accounting system and you'd much rather do it only once! That said, the free trials are a valuable way to assure yourself that the accounting software will meet your needs before spending your hard-earned cash. Definitely take advantage. And if the package falls short, try another with your newly adjusted requirements in mind.

Here are the best-rated packages available:

* Peachtree Software is a full-featured accounting system that comes in various "flavors" for specific industries.

* Quickbooks is made by the same people as Quicken and has some of the same look and feel. It's a good beginning accounting software.

* Simply Accounting is another good beginners' choice.

* MYOB Plus is a full-featured accounting software that has a Mac version with an especially good reputation.

* Microsoft Small Business Accounting integrates with your current Office products and gives you a similar look and feel, which could shorten the learning curve.

RECOMMENDATION

When you can afford it, it is well worth the price to buy one of the accounting packages above designed for small businesses. These packages provide an all-in-one solution to many of your accounting needs. Besides keeping track of all your transactions, they can tell you if you're profitable or not, write checks or send electronic payments for you, download financial information from your bank, print invoices, track your receivables, prepare your annual financial statements, send all necessary data to your tax preparation software or firm and much more!

Michael Russell Your Independent guide to Accounting

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2012年8月31日星期五

Finding the Right Software and Accounting Programs For a Home Business

Owning a business can be a rewarding and exciting prospect. As you get deeper into the process however, it can start to be to keep up with everything. The good news is that there is software at your disposable that makes the management and accounting aspects a bit easier to handle. With a quality accounting program you will be able to pay your bills, print out invoices, manage inventory, and pay employees all in one place, which is much more convenient than using several programs to achieve these same exact results.

A simple web search will reveal a smorgasbord of accounting programs to choose from. A good software program will let you manage invoices, account receivables and payables, inventory, and manage payrolls. Do your own research and choose the product best tailored to your individual needs.

Easily among the best accounting programs is Peachtree Complete Accounting from Sage. There are several suites to choose from, including Peachtree Pro, Peachtree First Accounting, Peachtree Quantum, and Peachtree Premium. The most complete program is Peachtree Complete Accounting.

The only problem I could find with this program is the setup and configuration. It's an extremely in-depth program and the beginner may find it a bit overwhelming. As far as support goes, however, Peachtree stands head and shoulders above the competition. Once you figure out the vast array of tools at your disposable, you'll quickly realize that Peachtree can handle any task you may require; it's a fantastic one stop program. It will even handle any reformatting or printing tasks, completely doing away with a jumble of unnecessary programs.

I need to keep going back to the many features this program provides. It does the work of two or three employees, allowing you to consolidate your payroll expenses. If your business has multiple locations or stores, it will render individual monthly reports and amass them into one comprehensible display.

If you aren't familiar with accounting programs, you may find it beneficial to have a trained Peachtree technician assist you with the initial setup of the program and guide you through the basic tools and features. Don't let this deter you from trying out a Peachtree product. With time you'll feel more comfortable with it and fully realize it's impressive capabilities. You will find that most of the better accounting programs will take time to fully understand, so don't sweat it. In the end, you will have more time and energy to improve other areas of your business, and leave the accounting to Peachtree Complete Accounting.

Andrew Handley has written hundreds of articles about internet marketing, affiliate marketing, and article writing for SEO. He has worked in online marketing for 9 years. Feel free to check out his blog at http://handleynation.wordpress.com/ for more product reviews and articles about online marketing.

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IRS Use of Small Business Electronic Accounting Files in Audits

Since 2010, the IRS has been requesting small business electronic accounting files in audits. IRS agents have even been trained in using QuickBooks and Peachtree accounting files in examinations of small business taxpayers. The main issue most practitioners have with providing these files is that they can't limit the file to the year under examination. Practitioners are concerned because many believe that IRS agents will review transactions in years not under examination.

Before 2010, the IRS limited its use of electronic accounting records in audits to large business taxpayers - mainly those with assets greater than $10 million. However, because most small businesses use off-the-shelf or cloud-based accounting software, the IRS believes that it can make audits more efficient by using electronic records instead of having auditors go through taxpayer-provided printouts of financial records.

The IRS has trained 1,100 of its agents -- about one agent per each local audit group -- to be proficient in QuickBooks and Peachtree software programs. At the initial audit contact, IRS auditors are requesting back-up files that contain the year under examination. The auditor will run reports against the data to look for large, unusual and questionable items. The IRS will also analyze the records for recordkeeping accuracy. This highlights another concern for practitioners: client errors. Many business owners are using software programs to reduce bookkeeping costs. As a result, there may be many errors that accountants must correct before completing the tax return. The IRS may perceive these corrections as taxpayer noncompliance, which may cause the IRS to use additional audit techniques to verify the accuracy of the accounting records.

Some taxpayers and practitioners are resisting providing entire back-up files to the IRS, saying that the entire file isn't necessary. However, there is no alternative unless the taxpayer is willing to find an outside service to parse the data for the year under examination only. Some practitioners are providing these redacted files with summary data from prior and subsequent years. In some cases, the IRS appears to be accepting this format, but this is not the formal IRS position.

The IRS clearly states its position in "Use of Electronic Accounting Software Records; Frequently Asked Questions and Answers," on IRS.gov:

"Condensed data is not acceptable for the tax year(s) under audit. However, if you choose, the company data file can be condensed (through the clean up or purge feature) for dates prior to the year(s) under audit, as long as they do not include transactions created or changed for time periods under audit, or for transactions from prior years that have an effect on the years under audit."

Practitioners can expect to see an increase in IRS requests for back-up files and should also expect the IRS to clarify which data fields are acceptable to provide in an audit. Small business accounting software companies will most likely build options into their programs in the future.

In the meantime, practitioners should alert their clients that the IRS will scrutinize bookkeeping practices if their clients are selected for audit. Clients will need to be more careful about how they enter transactions and should be prepared to clearly explain any voided or restated transactions.

Beyond415 is a web-based application from New River Innovation, with helpful reference material guaranteed to assist tax practitioners with IRS audits and notices. Join for free now!

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2012年8月30日星期四

Intermediate Peachtree Training Can Give You the Edge Needed to Improve Business Operations

So you made it through the initial set up your Peachtree accounting software. Now you want to learn even more about Peachtree's great features. This is possible through Peachtree Intermediate training. This type of Peachtree training gives you more in depth knowledge of Peachtree, particularly for basic accounts payable/receivable functions and inventory. The training is generalized so you can learn to use any type of Peachtree software, including Peachtree Pro or Peachtree Quantum. Let's explore what you can learn in intermediate training and how these newfound skills can benefit you.

Accounts Payable and Accounts Receivable

Intermediate training for Peachtree takes you a few steps further with accounts payable/receivable. For A/P, you'll learn how to enter bills and purchase orders, receive and purchase new inventory, make payments, and how to select for payment check-runs and run reports. For A/R, the subjects covered include entering sales orders, invoices and receipts, entering quotes and running A/R reports. These functions can help you keep up with the inflow and outflow of customer money easily and have all the information readily available at your fingertips throughout the fiscal year.

Better Inventory Control

Do you feel you need a better grip on inventory? With the intermediate Peachtree training, you can learn to enter inventory adjustments, build assemblies and run inventory reports. You'll know exactly what inventory is expected, what is left on your shelves and what items have sold - all at the click of a mouse. You and/or your inventory manager can print reports on a daily basis to keep inventory control up to date.

Intermediate training also includes paying employees and payroll reports, end-month balancing (with trial balance), and general ledger entry with financial statements.

Entering data on a continual basis into your Peachtree software helps you create accurate reports and get a feel for how the business is progressing on a weekly, monthly and yearly basis. Peachtree enables you to put all your crucial data into one smooth-running system and access it as you need it. It is also a secure way to store data for you and your managers. With intermediate training, you'll learn the easiest way to enter data and obtain reports based on the data entered without cluttering the system.

Where Does Training Take Place?

Intermediate Peachtree training usually takes place in a classroom setting during a one-day session. If taking a class, you'll likely receive lunch and be part of a very small, hands-on class. Be sure the training you pursue is taught by a certified Peachtree instructor. Certified classes will usually offer students a Certificate of Completion. Certificates can be added to your own credentials if you want to help others set up Peachtree software later.

Another option for training is to complete your class online. Online sessions are held at set times so you'll need to log on at an appointed time to be able to interact with a live instructor. This gives you the feel of a real classroom and one-on-one training without having to travel for the class. It's a convenient way to learn Peachtree features if you're pressed for time and need to learn quickly. You may also want your employees to take the online course if they will be using the Peachtree software as well.

To find the intermediate Peachtree training that's right for you, check out online training sites that offer certified classes. Training is also available for other software programs such as MAS 90 accounting software and MAS 200 software. Start learning more about this amazing software and training opportunities today!

Chris Robertson is an author of Majon International, one of the worlds MOST popular internet marketing companies on the web.
Learn more about Peachtree.

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2012年8月29日星期三

Web Based Accounting For Small Business

There is a great selection of Web based accounting software available, including free small business accounting software. From basic accounting to finance to tax reporting, it's all out there.

That's a good thing because at the heart of any business is the flow of money. Even if you run a non-profit company, you need money to keep operating and that means you need to keep track of that money.

Below, I've listed some of the strongest offerings online today, almost all of which offer free accounting software at some level. Read on and, have fun exploring!

Web Based Accounting: QuickBooks Online

Summary: Many, if not most, small-to-medium businesses start their life using QuickBooks and there is one basic reason why: they get it right. By offering a complex accounting system with a step-by-step approach, QuickBooks offers power without intimidating non-accountants.

Now, thanks to the Web, you can get all the great features of QuickBooks online.

Functional Areas: QuickBooks Online offers the same robust features as offline QuickBook versions. In other words, you get a fully-loaded accounting system with robust reporting and online connections with financial institutions.

In addition, you can purchase additional add-ons to support payroll and credit-card payments.

Features: As I mentioned above, QuickBooks Online is fully-loaded. Included:

Create and send invoices
Charge sales tax
Track payments
Create estimates
Time tracking and billing by customer
Delayed billing
Recurring billing
Print checks
Track expenses
Automated online banking - daily expense download
Generate, customize, print, and e-mail reports
Send reports to Microsoft Excel
Class tracking - categorize income & expenses
Track multiple locations
Budgeting
Time tracking
Prepare and print 1099s
Connect multiple users in different locations
Give your accountant access to your books
Set user permission levels

For full details about the above features, see QuickBooks Online's quick tour page as well as their product features and pricing matrix page.

Usability: Even if you are completely unfamiliar with accounting, QuickBooks makes use of step-by-step wizards and in-product help to get you started quickly and keep you up and running.

In addition, they offer support based on the product you select. For more details, take a look at the "Customer Support Included" row on their product features and pricing matrix page.

Pricing: QuickBooks Online offers three packages, each offering a different number of Web based accounting features. The packages are:

Online Free: $0.00/month
Online Basic: $9.95/month (available: a free 30-day trial)
Online Plus: $34.95/month (available: a free 30-day trial)

For full details about the above web based accounting packages, see QuickBooks Online's product features and pricing matrix page.

Vendor "Strength": Intuit, the company behind QuickBooks Online, has been around for many years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Intuit on their about page.

Bonuses:Some added benefits:

For an additional fee, Quickbooks Online offers a payroll add-on that allows you to completely manage your payroll, including direct deposit and taxes.
For an additional fee, you can accept credit cards as payment.
You can access your QuickBooks Online information on either your BlackBerry or your iPhone.

Web Based Accounting: ePeachtree

Summary: The Peachtree brand has been around for a long while providing companies with solid, dependable accounting software. Complex and robust, Peachtree often offers too much for a small business without an accounting team to manage but is just right for a business poised to grow large!

Peachtree does not believe their Web based accounting software is for every company and I applaud them for pointing that out. From their FAQs page:

"I already use Peachtree Accounting desktop software, should I switch?

That truly depends on your business needs. You may find our other products are more appropriate for you. For example, Peachtree Complete Accounting offers much more in depth Inventory and Job Costing features along with the ability to customize reports. We do offer another online solution that gives you remote access to some of your Peachtree desktop data. If you determine ePeachtree is right for your business, we recommend an Internet connection, such as a cable modem, DSL, or T1."

Functional Areas: ePeachtree offers a fully-loaded Web based accounting system with very robust reporting and lots of features. In short, there's not much missed here and perhaps more than you'll ever need.

In addition, ePeachtree offers an add-on Payroll system that is fully-integrated with their accounting software.

Features: Ready? Here's the list of what's included in ePeachtree:

Get Up and Running - FAST
Choose from 75 Sample Companies
Specify Remote Users and Security
General Ledger Control
Access for Your Accountant
Sales Orders
Generate Customer Quotes
Enter and print professional invoices
Receive Payments
Track Payment Status
Alert Messages Keep You On Track
Handle Customers More Effectively
Easily Pay Bills
Enter/Print Purchase Orders
Timesaving Vendor Defaults
Store Key Vendor Information
Track Inventory Costing
Flexible Item Setup
Display Item Images for easy identification
Job & Project Tracking
Sales Tax Tracking
Over 100 Business and Financial Reports

For full details about the above features, see ePeachtree's features page.

Usability: For the sake of full-disclosure, I have not seen ePeachtree's interface, so I am not sure what it looks like once you login.

That said, you can peek inside by scheduling a demo using their online form.

Pricing: ePeachtree offers one basic Web based accounting package with add ons for more users:

Basic Package: One User: $44.97/quarter ($14.99/month)(available: a free 30-day trial)
Muti-User Add-On: Up to 10 More Users: $29.97/quarter ($9.99/month) additional

Note: All prices are per company and include access for one accountant.

Vendor "Strength": Sage, the company behind ePeachtree, has been around for more than 30 years years and is one of the largest players in the accounting software space. You should feel very comfortable using their products as I expect them to be around for some time to come.

You can learn more about Sage on their company page.

Bonuses: Some added benefits:

They offer a payroll service for an additional fee.

Web Based Accounting: LessAccounting

Summary: LessAccounting looks like a straightforward Web based accounting solution. Their pitch seems to be, "Easier than Quickbooks" and having used Quickbooks, that sounds appealing to me!

Be aware though, that their target market is small business and freelancers (i.e. non-complex business structures). From their features page:

"We (the Less Everything Team) developed the Less Accounting software after getting fed up with every CPA telling us to use Quickbooks, a product that we found to be overly complicated and buggy with a Mac. So, we built the software for ourselves without any add-ons or confusing features. We just needed to to manage our contacts, money in, money out and reports. That was it! Nothing more or less, just simple accounting solutions for a simple web-based business."

Functional Areas: Functionally, LessAccounting focuses on, well, accounting. They do handle proposals and invoicing, which is handy, and the expense and tracking features are a nice plus.

In their words:

"If you just need a simple, web-based accounting application to keep track of money in and out, we're probably a great fit! If you need double-entry bookkeeping and balance sheets you might want to try something more complicated."

Features: LessAccounting's features seem to cover the basic business accounting bases. Included:

Import Address Books
Contact Management
Import Bank Accounts
Import Wesabe.com
Mileage Tracker
Create Business Proposals
Track Sales Leads
Track Business Expenses
Invoice Online
Run Reports
Export Data
Share Your Account
Invite Your CPA
Dashboard Snapshot
Weekly Email

Usability: One of the attractions of LessAccounting is their welcoming interface. Clean and easy-to-follow, newcomers should be quick to pick up the basics.

If you need more assistance, there are many movies and a community forum.

Pricing: LessAccounting offers 4 pricing structures ranging from free to a reasonable $24.00/month. To see what's included with each level, check out their pricing page.

Vendor "Strength": The company behind LessAccounting, Less Everything, Inc., has been around since 2007. They seem fairly dedicated to their business and have released other online applications as well.

Replies from company officials on the community forum come quickly and aim to solve the issues. If they cannot solve an issue, they add it to a bug or future features list, a good sign that they are listening and plan to be around for a while.

Bonuses: Some added benefits:

They integrate with other popular online applications such as PayPal, Highrise, Basecamp, and more.
It looks as if they have an iPhone app.
They offer a free (and integratable) time tracking application (LessTimeSpent), handy for those that bill by the hour

Web Based Accounting: FreeAgent

Summary: FreeAgent bills itself as the "Online Accounting Nirvana for Freelancers and Small Business". It certainly feels light and airy when you arrive at their site and it becomes immediately apparent that this is software built for non-accountants.

That is certainly not a bad thing of course, especially when you are dealing with 1-3 people companies where those 1-3 people need to be focusing on the work of their business, not the business of their work.

Functional Areas: This is Web based accounting at its most basic, which is often just what freelancers and very small businesses requires.

FreeAgent is what I call a "closed loop system", helping you communicate and track everything dealing with a job from start to finish. It even goes beyond the loop when needed by wrapping up loose ends like what you owe Uncle Sam. It's simple, elegant and just what their target market needs.

Features: The included features are very interesting; standard accounting with a Web 2.0 twist. My favorite feature is the tracking capability that tracks an estimate through acceptance, invoicing and billing. Handy! Included:

Contacts
Estimates
Time Tracking
Invoicing
Expenses
Banking
Accounting
Taxes

I urge you to check out the "FreeAgent tour" for much more detail about the features listed above.

Usability: FreeAgent has a clean and fresh interface and a number of options for support including:

FAQs
A Knowledge-Base
Customer and Company Forums

Pricing: FreeAgent costs $20/month (there is a 30-day free trial available).

Vendor "Strength": FreeAgent has been around since 2007. They have many customer testimonials and press coverage and regularly update their company blog. They respond to forum posts and discuss plans for continual improvement. I fell comfortable recommending FreeAgent for your use as I believe they will be around for a while.

Web Based Accounting: International

Summary: The software listed in this section is produced by companies outside of the US. Because of that fact, a US-based company might have issues using them so, if you are US-based, buyer beware!

However, if you are not US-based, these all seem like solid offerings. Explore and see if one is right for you.

International Accounting Listings:

Clarity Accounting
Saasu
Xero
Clear Books
e-conomic

Site Selection Criteria

The sites listed above are selected using the following criteria:

Functional Areas - is this software a one-trick-pony (which are sometimes useful) or the central tool you've been looking for to run your business?

Features - how many does the vendor offer and how useful are they?
Usability - is the software easy to learn and use or do I need to take a training course and know how to program?

Price - how does the vendor price different levels of functionality and usage limits (space, users, etc.)? Will the price scale well as you grow and need more features and/or higher usage limits or become quickly unaffordable? Also, when it comes to price, I tried to balance functionality with what a small business could afford and thus larger, more expensive, players were cut off the listings.

Vendor "Strength" - will the vendor be around for a while or are they about to go belly-up? I calculate "Strength" by measuring how often and how recently the vendor's software has been upgraded and the vendor's news and/or blogs have been updated as well as what the industry buzz and coverage has been.

Matt Mansfield is the leader of the "Leverage The Web Revolution".

Head on over http://www.leverage-the-web.com and download our free 79-page manifesto, "Leverage The Web: Why all successful small businesses and startups in the future will be run using software online".

Join the revolution today!

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Peachtree Accounting

2012年9月22日星期六

Inventory Accounting Software For Business Tips

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Peachtree Software: A Great Holiday Gift for the Business Owner

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Accounting Software for a Small Business

The Right Accounting Software For Your Business

2012年9月15日星期六

Microsoft Small Business Accounting - Will it Meet Your Needs? Find Out Today

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A Head Start on Small Business Accounting Software

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Discover If the Microsoft Small Business Accounting Software is Worthy of Your Attention

2012年9月11日星期二

List Of Top Accounting Software For Your Business

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Best Business Finance Software to Purchase for Your Small Business: Peachtree and Quickbooks

Small Business Accounting Systems

2012年8月31日星期五

Finding the Right Software and Accounting Programs For a Home Business

IRS Use of Small Business Electronic Accounting Files in Audits

2012年8月30日星期四

Intermediate Peachtree Training Can Give You the Edge Needed to Improve Business Operations

2012年8月29日星期三

Web Based Accounting For Small Business

2012年8月28日星期二

Make Managing Your Business Easier With Good Accounting Software

2012年8月27日星期一

Top 5 Accounting Software for Small Business

QuickBooks Or Peachtree - Which is Better For Your Small Business?

2012年8月26日星期日

Discover How Peachtree Training Can Help Your Business

2012年8月25日星期六

Easy Budgeting For Your Business With Peachtree Accounting Software by Sage

Accounting Software For Small Business Owners

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