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2012年9月24日 星期一

Free Accounting Software Review


Free accounting software is available that may very well meet all of you accounting needs! Be sure that any products used for business purposes will create suitable audit trails to help avoid trying to recreate data at a later date. Also make sure that any accounting software used whether free or paid, will meet all of your needs both today and in the near future to avoid having to go through a possibly cumbersome upgrade down the road.

The following are some of the most popular free accounting software products available.

Free Accounting Software 2.0 One very popular free downloadable accounting product is Free Accounting Software 2.0 from Systems Online. Even though this Windows based program is free, it is still a complete multiuser, multicompany, and multibranch accounting, inventory, and customer management solution for business. Free Accounting includes: physical and non-physical inventory, invoicing, customers, contacts, vendors, inventory, sales, sales returns and credit memos, quotes, purchasing, and purchase returns. Furthermore it can handle complete AR and AP with all accounting functions and journals including general journal, inventory control journal, checkbooks, and bank reconciliation and deposits. This new version is a major upgrade with many valuable features including FIFO/LIFO and Average cost accounting! (To keep this product free you will be required to link to them on your web site. Otherwise you will be required to pay a small fee.)

Microsoft Office Accounting Express 2007 Another exciting product is Microsoft Office Accounting Express 2007. Microsoft promotes this new free product as, "Everything you need to make your small business idea flourish. Microsoft Office Accounting 2007 is available in the U.S. only, as a free download or on a CD. An advantage to this product is that if your small business out grows the Express Version you can easily upgrade to the paid Professional Version.

Choice Accounting Choice Technologies provides this basic Choice Accounting Package as a free download anticipating that you will at some point purchase additional products and services from their company. It is very easy to master this program which is a full-featured accounting and bookkeeping system target to small businesses. It has a setup wizard that can create a dataset in just a few minutes.

Accounting Startup Edition Dynacom offers this Accounting Startup Edition free with one caveat, you are required to link to them in your emails and/or on your internet site. This should be easy for a small business to do especially if it is a home based business that may not have a very formal website anyway. It includes all the basic accounting functions needed to manage your business efficiently: purchasing, sales, general ledger and banking. It even includes payroll! To make a great offer even better, it comes with no time or transaction limitation. Like other good free accounting software you can easily upgrade to a more advanced products if your business outgrows this program.

GnuCash Due to the increasing popularity of the Linux platform this product is worth mentioning. GnuCash is an Linux open source accounting application. In fact GnuCash is the leading free, open source accounting program for Linux. GnuCash is a functional replacement for many of the expensive accounting programs. This release is a new version for 2007!

Note: If you prefer one of the commercially available accounting products (QuickBooks, NetSuite, Peachtree, Simply Accounting) you can often find them available as 60 day trial versions.




For more information about the top free accounting software available including download links visit http://allfreebiesoftware.com/accounting-software today. The home page http://allfreebiesoftware.com will also help you find the best free photo software, free CD burning software, free POS software and much more!

The author Dave Jacobs has had a love-hate relationship with computers ever since he purchased his first computer, a Commodore 64 in the early 80's. Many years and a long learning curve have brought him to the point that he is able to share some of what he has learned, on a wide range of computer related topics. Dave also has an MBA degree with a marketing emphasis and has worked in a variety of management positions over the last 20 years.





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2012年9月23日 星期日

Home Accounting Software - Tally Accounting Software


The bookkeeping tool of choice these days is no longer paper and pencil, but inexpensive Tally accounting software as well as other home accounting software.

More than 3 million small companies use such software programs as Tally, QuickBooks, MYOB, or Peachtree Complete Accounting. These programs let you select ready made charts and easily customizable financial statements, as well as pick from a variety of accounting services such as:

Inventory

Payroll

Expenses

Etc

All which fit your particular type of business need.

These programs are so comprehensive and easy to use that you don't need to know any accounting to make them work for you. For example, they offer full, double entry bookkeeping systems without the hassle of double entry.

In other words, you need only to enter transaction information once-perhaps in a check, purchase order, or invoice-and the pertninent data will be copied into the appropriate journal, accounts and databases.

Tally accounting software and the other home accounting software relieves you of the burden of remembering to debit here and credit there, and because all the math is done for you, the calculations will be error free (not that you would make any!).

Then once your bookkeeping is in the computer, the software can help you crunch the numbers using various accounting formulas to aid you in analyzing your company's fiscal health. For example if you need to see a cash flow statement the answer is just a click or two away.

Tally 9

Tally 9 is the result of a perfect fusion between the Concurrent Multi-lingual Platform and Object Oriented Database Engine. This technology is what ensures the blazing speed, power and super-reliability.

The compelling features and MIS abilities in the Tally Accounting Software will definitely add much needed simplicity to your business operations.

The software will give you absolute control over your various processes like inventory, accounting and statutory.

There are many more capabilities with this particular software.

There are data synchronization and multi-lingual data capabilities that allow you to do business without the limiting language barriers or gaping geographical confines.

Tally accounting software is definitely what you need. It offers great speed and power with stable reliability and an ability to adapt to your business.




Learn more about home accounting software and Tally Accounting Software by visiting: http://www.tally-accounting-software-information.com/





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Finding the Best Tax Accounting Service - Learn How


Selecting the right CPA can make a huge difference for you and your organization in more ways than just the obvious one - keeping more of your money in your pocket and not Uncle Sam's.

Avoid costly audits. Make sure your tax planning is sound and accurate, Don't cut corners on your tax accounting services, they will save you money in the long run. A professional tax service will likely ensure you have a good financial tax liability analysis done. This makes smart business sense, and will help you make smart business decisions based on solid accounting principles.

Although it will be tempting to hire the cheapest professional tax service you can find; instead hire the best to suit your budget. You will want capable, seasoned tax accountants that keep up with constantly changing legislation to ensure your businesses best interests are represented. A good tax accounting service will save you a great deal of many of the course of the years.

Here are a few tips to consider when choosing a small business CPA for our business:

*Seek advice from with other companies that have similar but are not in direct competition with you. Ask if they are happy with their tax and accounting advice, and what factors they think are most significant.

*One very important question to ask is how the firm handles client audits. Do they cover the expense of an audit, or is passed on as an additional cost to you. If it comes with an additional charge, get a clear picture of these fees. Ask the firm just how many audits they have dealt with and what were the final results If not, what is their fee schedule for this service? How many they have performed? What is their success rate? How many of their customers have gone to prison? Kidding here!

*Try and get a concept of what vertical business markets they perhaps serve. A large wholesale distributor business is going to have different tax advice needs than say a dog groomer or a Realtor.

*Timeliness and organization. Ask your prospective tax planning specialist how early they need to receive all your documents and receipts in order to file your forms without the need for an extension. How do they prefer to receive these documents from you. If you show up with a shoebox full of receipts, you will probably have that a tax professional will take a good deal longer to go through all the paperwork than if you provided them a well organized set of documents.

*Education - Ask about their continuing education process. Tax laws change often and keeping abreast of these changes and how they will impact your business is extremely important. This is an important question to ask If you want to make sure your accountants make sure you take advantage of every write-off available to you.

*And of course, ask what it will cost - this may vary from firm to firm. The trick is finding one that fits your budget offering value, not necessary the cheapest fee!

All the best and happy filing!




The Geeslin Group is a small business CPA firm providing small and medium businesses tax advice and strategic tax planning in the greater Atlanta area.





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Retail Accounting Trends and Norms in the Market


Retail outlets are increasing by the day and their profits getting more than double. It is always easier to buy everything one need from one destination than go around the entire town picking up one article and another. Since retailers have emerged so quickly in this market that their systems of operation sometimes go haywire. Their accounts to their estimation of needs have to be assessed thoroughly to survive in this competitive industry.

The retail sector has seen a humongous growth and a growth so fast that sometimes the owners don't know what measures to take to maximize the operations or take full advantage of them leading to their failure. One of the departments that need to be looked at while talking about retailers is their accounting problems. The retails don't pay enough detail towards that and therefore lose their touch in the market. You might think how simple accounting process would fail a business. Well there are a lot of reason and are discussed below.

The retail accounting is important because that accounts show the retailer business to the government and investors, deciding the taxes and profitability. Proper maintenance of accounts is vital as the retailers have so many products and inventory that it is difficult to value and keep track of all of them. The changes in inventory on a daily basis make the system strong else it would be subject to a lot of theft. The retail outlets are generally very crowded and this makes them prone to robbery through customers and staff equally.

A recent trend in retail accounting points towards methods of maintaining accounts through software with latest technology, upgraded to the retailers business needs. This helps him maintain a more clear check on his overall inventory and business. There are lots of software available in the market like Peachtree, Small business manager, Quick Books online. This software proves useful not only for small player but the big fishes as well. This software process the data that the retailers input then make statistics out of it and keep a virtual record with ease. These statistics would in turn help the retailers to make smart business decisions.

Another recent trend in retail accounting is getting the accounts updated by a vendor. The are several advantages of this; the retailer won't have to go through the time consuming task of employing professionals to take care of the retail accounting. The vendors will, with a fee process the accounts of the retailer with professional help of the accountants. This is particularly helpful for small time business as they cannot afford to employ professional accountants for their small time accounting needs.

Keeping track of the inventory makes the retailer aware of the sales and the time to order new inventory; the creditors and debtors records show the retailer what he should do next and the sector wise break up of sales would make the retailer decide which departments should be enlarged and which should be shut down. Retail accounting achieves all of this and more making it a necessity for a healthy business.




Alvis Brazma gives advice to business owners about how to manage their business efficiently without any hassles. To know more about accounting outsourcing, retail accounting [http://www.impacctusa.com/advanced_services.html], small business accounting and accounting help visit http://www.impacctusa.com.





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2012年9月22日 星期六

Accounting Software; Some Details


Accounting is the measuring, and disclosure or provision of assurance about information that helps managers and other decision makers make resource allocation decisions.

How to become an Accountant.

Accountants in the US are called Certified Public Accountants and in the UK and Canada are called Chartered Accountants.

Chartered Accountants in Canada are expected to know all US CPA knowledge as well as a Canadian Accounting body of knowledge.

In order to become an Accountant an undergraduate degree is required and then a period of articling is required which can take as long as 5 years with gruelling exams and an exhausting series of finals.

In her notes compiled in 1979, Professor Linda Plunkett of the College of Charleston S.C., calls accounting the "oldest profession"; in fact, since prehistoric times families had to account for food and clothing to face the cold seasons. Later, as man began to trade, we established the concept of value and developed a monetary system. Evidence of accounting records can be found in the Babylonian Empire (4500 B.C.), in pharaohs' Egypt and in the Code of Hammurabi (2250 B.C.). Eventually, with the advent of taxation, record keeping became a necessity for governments to sustain social orders.

Perhaps the most significant benefits to contemporary accounting has been the introduction of computer programs to assist in the accounting function.Computer programs were introduced in business and government organizations in the 1950s, and the most important applications of computers have been in the areas of record keeping, balancing , and transaction recording.

Accounting uses various bases of measurement, mainly the cash basis, the accrual basis (or historical cost) and variations of these; all of these functions are greatly assisted by the use of various accounting software programs.

Accounting is tied to the invention and dissemination of the double entry bookkeeping process.Different Accounting Software Solutions available today:

ACCPAC web-based accounting, launched the ACCPAC Online web site in 1999 which allows end users to run ACCPAC from a simple browser for a small monthly rental fee.

Intuit's QuickBooks for the Web represents a new product from scratch.

Microsoft Small Business Manager is a new player on the block which is a scaled down version of Great Plains Accounting Software.

Netledger centralized net computing renamed Oracle Small Business Manager

Peachtree. This product was the older Peachtree Office Accounting product and is also a web-based solution.

In 2000, Peachtree added a web-based module to its' flagship Peachtree Complete Accounting product called Peachtree Web Accounting.

SAP mySAP - web-based accounting featuring a limited number of SAP modules.

So it appears that there are 2 different types of Accounting Software:

Web Based Accounting: which is one application on a Web Server running everybody's application.

There are of course advantages and disadvantages to this type of application, immediately coming to mind is confidentiality and the security of the Servers being used as well as possible breakdowns.

Advantages are of course in being able to use unlimited Server Resources.

And then there is PC Based accounting which everybody has tried and is Bill Gates favorite.

Advantages;

In-house control of everything but subject to limited resources.




J Shipper is very interested in Accounting Software.

You can find more Accounting Software information at;

[http://www.accounting-software-now.info]





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Accounting Tools of the Trade


Accounting is an integral part of every business and should be handled with utmost care and precision. Small or large, every enterprise has to maintain its market and accounts. There are number of tasks involved in the process of maintaining accounts and it should not be misjudged as a simple and easy task. It is in fact a tedious affair that is required by law, and fast and perfect solutions to all kinds of accounting needs are the need of the hour. Today, numerous of accounting software like QuickBooks, are available in the market that proves to be efficient and reliable.

There are several corporate and enterprises whose business requirements are not fulfilled by one accounting software and thus they require several customized tools of this particular trade which meet their specific needs and provide with special features as well as functionality.

Business demands are diverse. Every business requires specific tools that carry its business effortlessly and immediately. As for instance, back-office functionality or vertical-specific are some of the functions that are not supported by QuickBooks. This led to the development of other tools which then came into existence.

Thus, IDN (Intuit Developer Network) was designed that bridged the problems for small businessmen and individual developers and even enhanced QuickBooks experience. The software reduces the entry and calculation errors. The integration of the software in QuickBooks solved numerous issues that were earlier unresolved. The Intuit integrated QuickBooks by now has presented over 400 service solutions to their buyers.

There are other accounting softwares too that have helped many entrepreneurs. Sage Master Builder, the QuickBooks Contractor and QuickBooks Point of Sale are some of the examples of good, reliable accounting softwares that proved beneficial to the business owners. These assist in creating and maintaining payroll essentials, constructing balance sheets, and information of other depreciations, taxes and assets.

Apart from these, there are several software that have been created to address the different and specific needs of businesses and accounting needs. For example, Peachtree, a software developed by Sage has specific solutions based on the number of users (accountants) and solutions developed for construction, manufacturing, non-profit organizations and distribution networks.

Even Microsoft offers an Accounting package that works with Quickbooks files, and can also import data from Excel or a CSV file. It also offers several online banking features along with the ability to create eBay listings and download PayPal transactions.

To list all the different software and their features is an exhaustive task. But from this brief look, we can understand how each software development company is trying to further its reach by providing accountants with several different tools of their trade, which are chock full of features that are specifically designed for their particular industry, trade, or business practice.




AccountingProgramsU.com provides the opportunity to research and request free information from top accounting programs and top accounting schools for potential students looking to start or expand their career in accounting.





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Inventory Accounting Software For Business Tips


Inventory accounting software is a must for any business that needs to manage large volumes of accounting data each day. Choosing the right inventory accounting software can however be very confusing unless you have certain parameters in place. You need to look for:

Scalability - Choose software that can be easily upgraded to accommodate business changes such as the number of employees, and the number of services or products being offered.

Support - Go for a company that offers ample support or a good after sales service to help you when things go wrong.

Getting value for money - Shop around, as the prices of accounts management solutions vary a great deal. You may get better deals from online merchants. Go for recognized companies such as Peachtree that offer a wide range of products designed to meet every accounting need.

Before you choose any inventory software, you must first evaluate the following factors:

The cost of warehousing your inventory - This would also include the costs associated with the premises as well such as maintenance, electricity, and location of different items in the warehouse.

Sales ordering system - This is the system that integrates various elements such as discounts, shipping costs and other customer related issues into the inventory.

Purchase order creation and tracking

Assembly production

Shipping software

It is vital for any organization to establish optimum inventory, a level which is adequate enough to meet the projected cost but not sufficient to eat away the projected profits. In order to manage a modern inventory, you need to first identify the functions performed by them and accordingly work out strategies to keep inventories at optimum levels. Fortunately, companies can now depend on inventory accounting software to manage all these chores efficiently that too in little time.

When it comes to buying an inventory accounting software, there are a lot of options to choose from ranging from a very basic wholesale distribution ERP program to a full-featured inventory management software. It is possible now to buy a customizable professionally -developed software that too at an affordable price. Choosing the right software will mainly depend on the kind of business you are into. For instance, if you own a distribution company, then you need to have a software that would track its core areas namely; wholesale distribution management and warehouse automation. Good software gives you the much-needed flexibility and depth of functionality needed to enhance customer service and maximize profits.

Precise ERP/MRP information and good inventory control are a must for the success of any business. Both overstocked inventory and out-of-stock items can be hazardous for the reputation of your company and prove detrimental to your bottom line. Inaccurate inventory control is often a common reason why many companies head straight towards bankruptcy in the first few years of business. Many times, inaccuracy in inventory counts is caused due to lost sales and shipment delays. However, it is possible to erase such inaccuracies with the help of an efficient inventory accounting software.

Top-end inventory accounting software comes with inbuilt features like:

Kitting

Serial number tracking

Complete sales and purchasing functionality

ERP automation

Companies today need to look beyond survival and having an efficient accounting system can help stay ahead in competition. Inventory accounting software from Microsoft is packed with excellent features and targets mainly mid-size and large companies. It can be a daunting task to find software that has high functional value but is easy on the pocket. Ask for price quotes from online vendors and do a cost analysis before selecting an accounting software for your business.




Find out more about inventory tracking and accounting software and Fixed Asset Management at => http://www.fixedassetmanagementsystem.com





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2012年9月21日 星期五

Keep Accurate Inventory Records With Peachtree Quantum Accounting Software


If you've been seeking a way to bring your inventory system up to par, consider Peachtree Quantum accounting software by Sage Software. The Quantum version of Peachtree is used by many small businesses to fine-tune their inventory methods.

With Peachtree Quantum, you can better manage inventory according to the true costs and value. Inventory "extras" often include taxes, storage and insurance. These will greatly affect the true profits of a company, but it's difficult to include these without the right type of software. You can determine when you have too much inventory or not enough. You can also use Peachtree to track assortment, high-volume purchases and product turnover.

Item Tracking

Peachtree's inventory management system allows you to track items and determine cost according to serial numbers. Determine when the product was assembled and track its history from the moment the product is put together until the moment it leaves your business. You can track master stock items, sub items and work tickets. If you need to be flexible in your purchasing, it's easy to make last minute changes in Peachtree Quantum.

Drop Shipping?

If you drop ship products for other companies (ship directly to customers for them), then you'll need to track when the product is assembled, the actual customer order, which company made the sale, and when the product is actually shipped from your location. With proper inventory tracking using Peachtree software, you can track drop shipments from one department to the next. Multiple users can view the product's status at any time to ensure the shipping process goes smoothly.

Easy Pricing and Guarantees

If you find that pricing your items is difficult, Peachtree makes it easy to price products and keep track of all prices. You can change pricing as needed for special offers, but you'll always have pricing for each item listed in a centralized program for quick reference. Warranties with time limits (such as a 30-day warranty) can also be tracked through Peachtree Quantum. You can view when an item's warranty has expired if a customer asks for a refund. This makes it easy for each employee to adhere to a strict return policy. Peachtree Quantum also makes it easier to give quantity discounts on high-volume orders.

Inventory Benefits for Manufacturers

Peachtree Quantum plus certain add-on programs can simplify the inventory control process for manufacturers by offering unique features specifically for this industry. Manufacturing-specific software can be customized to focus on various levels of inventory, including warehouse, product, product type and location. Users can view stock levels in various warehouses in real time. There are detailed reports, inventory tracking, integration with barcode technology, and many other features to help your manufacturing plant stay organized.

Peachtree Quantum is available at software retail stores online, and you can order according to how many users. If you have five to forty users within your company, Peachtree Quantum is the perfect choice for your inventory needs. It is often sold along with other great software such as QuickBooks Enterprise, ACT Software, MAS90 Software, and others. Look for a Peachtree retailer that offers certified training and customer support so you can get started with your Peachtree Quantum program right away!




Chris Robertson is an author of Majon International, one of the worlds MOST popular internet marketing companies on the web.
Learn more about Peachtree.





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How To Choose The Best Accounting Software


Comprehensive, easy-to-use accounting software sets a business or nonprofit on the path to success by closely managing income, expenses, assets, and liabilities. The best accounting software has specific features that distinguish it from the competition.

What to Look For in A Software Package

Good accounting software is, most importantly, easy to use and backed up by comprehensive tech support. Many programs offer extensive files and FAQs without cost. Telephone, chat, and email support may come with an associated fee.

The best packages also have great features. First, they can track both accounts receivable and accounts payable, providing invoicing, purchase orders, check printing, and shipping features. Second, they can work with any bank, performing automatic or direct deposits and creating deposit forms.

Third, a great package performs payroll functions like tracking hours, benefits, deductions, and taxes. It prints payroll checks or performs direct deposit for employees, and the most advanced products can track employee files and status. Fourth, it is easy to convert files from an old tracking system, such as Excel or Quickbooks, to the new software. And finally, the package provides comprehensive reporting so that a business owner can know his or her financial position at all times.

Sage Peachtree Complete Accounting 2011

Peachtree Complete provides audit trail reporting, job cost modules, tools for managing fixed assets, and both PDF and email invoicing. Its inventory controls are excellent: it can track stock location, vendor quantities, and preferred vendors. It can also sort inventory by UPC or SKU. Its initial setup, however, can be confusing, and someone new to the program should ask for assistance. After the initial difficulty, however, it is fluid and easy-to-use. It is also offered in a multi-user version.

Quickbooks Pro

Quickbooks Pro is the best value for the money. It offers all of the functions that a small business needs as well as added fee-based functions, like credit card processing, POS systems, and banking supplies. Quickbooks Pro can support five users at a time, which is another great cost savings. Peachtree does more, but Quickbooks is more affordable.

AccountEdge

AccountEdge is specifically designed to support online business. Products can be managed through their compatible storefront, called EnStore. The program can support three product images and a description. It can also track weight, tags, and location. If a person knows a little about bookkeeping, he or she will find it easy to understand. Its major drawback is that it cannot import files from Quickbooks, so switching over from Quickbooks to AccountEdge is cumbersome.

Bookkeeper

Bookkeeper is one of the cheapest programs available, costing under forty dollars. They provide a responsive support team and terrific banking tools. It cannot import from Quickbooks and offers no tracking for fixed assets. It is also difficult to move data, such as invoices, from one version to an updated version.

Whether a business needs a simple program or something more comprehensive, it is easy to find an accounting package that is both affordable and easy-to-use. The best accounting software is easy-to-use, takes care of invoicing, banking, and payroll, and easily converts your old data into the new package.




Sam is a professional consultant who specializes in best accounting software.





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2012年9月19日 星期三

What You Should Search For With Web Accounting Software


Beginning with accounting basics to tax filing, virtually anything can be found with the immense amount of web accounting software being sold today. Since money is the foundation of all businesses, this comes as great news to those who run small businesses and wish to rationalize their financial supervision process.

Money is a requirement for running any business as well as a means for managing your money, lest you have a non-governmental or for profit organization. The following will inform you of some of the most widely used, yet vigorous web accounting software programs of today.

The subsequent web software has been chosen on grounds of the following principles:

Software application characteristics - Just how many attributes does this software provide, and how resourceful are they?

Software application usability - How simple is learning to use the software program in question? Do users have to receive training for utilizing the software correctly?

Price of Application - Does the web-based accounting software's retail value contrast with numerous operational levels and handling, and how much does it cost?

Operational Application Areas - Is the application for a fundamental solution in managing your business well, or will it only serve a single purpose?

The Item Vendor's Power - Is the accounting software's manufacturer going to last for many years from now, or will it simply phase out with time? This could be determined through calculating the sum of instances in which the vendor apprises their software in addition to how frequently their blogs are renewed.

Some of the most commonly used web-based accounting software programs are:

Free Agent - This web software claims to be the small business and freelancer's web accounting dream; this application is made exclusively in the interest of non-accountants and smaller companies that have an employee base, connecting around one to three individuals.

Less Accounting - This particular web software is meant for small business companies and freelancers, and its template is quite user-friendly.

EPeachtree - This accounting software originates from the Peachtree product assembly, which is a highly regarded accounting solutions agency that plainly emphasizes that their web-based accounting software is not right for all companies.

QuickBooks Online - This specific software program has come to be largely common with the majority of small to medium sized businesses; its fame appears to stem partially from the sensation of their QuickBooks desktop accounting software application programs. QuickBooks' online program provides analogous strong attributes as the offline equivalent, which implies that your needs for business supply are supported completely - even with the latter.




Dicky Bard has written extensively on the topic of web based business application programming and also regularly blogs about online productivity tools. To learn more about web accounting software [http://www.accountingsoftwareprograms.net/web-accounting-software] and computer accounting software [http://www.accountingsoftwareprograms.net/the-merits-of-computer-accounting-software-systems], check out at AccountingSoftwarePrograms.net.





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Tips on Changing Over to Peachtree Quantum From Other Accounting Applications


If your company has outgrown your current accounting software or if you merely want to change over to Peachtree Quantum by Sage Software for more features, here are some tips to make the transition go smoothly.

First, let's take a look at some reasons you might want to switch. Perhaps your company has grown and you've recently hired more employees. As the most powerful, comprehensive software in the Sage family, Peachtree Quantum is designed to accommodate companies with five or more users or employees. In fact, the Quantum version can be set up for 5, 10, 15, 20, 30 or 40 users (with 40 being the maximum). If you need software to handle even more users, consider a program such as MAS90 Software.

Another reason you might want to switch is to enjoy more features in your accounting software. Peachtree Quantum out-performs many other competing programs due to its high capacity and performance. Its features include, but are not limited to, management of finances, customers, employees/payroll, inventory/vendor, work flow, analysis tools and reporting, internal security for multiple users, and industry-specific features.

Transferring Your Data

When switching to Peachtree Quantum, you'll find that migrating data from other programs is a cinch. You can migrate data from QuickBooks, DacEasy and One-Write Plus. If your data is written in a comma-separated text file field, you can selectively import data from accounts receivable/payable, payroll, inventory files, jobs, time/expense ledgers, and general ledgers.

Guarantees and Support

Luckily, you can try Peachtree Quantum risk-free due to the 90-day money back guarantee by Sage. Not to mention, some retailers offer free trials, demos, etc. so you can try it before buying. Sage also offers one year of unlimited access to support as well as product upgrades and updates.

When buying Peachtree Quantum, be sure to ask what type of training is available for business owners. Some companies offer local training classes that typically last one day with a lunch break. Make sure the class instructors are Peachtree-certified. Some companies offer on-site Peachtree training as well as online training so you can choose which option is convenient and affordable for you. With Peachtree training, you can learn the best way to transfer data from a previous program as well as how to set up Peachtree Quantum for your company. It's a great time saver for you and your employees as you learn to operate the new program.

Check out online retailers to get your copy of Peachtree Quantum at a great bargain. You can also read features for other programs such as ACT! Software, QuickBooks Enterprise, MAS90 Software, etc. if you're still not sure which one is right for your company.




Chris Robertson is an author of Majon International, one of the worlds MOST popular internet marketing companies on the web.
Learn more about Peachtree.





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2012年9月18日 星期二

Accounting Diploma - What You Need to Know to Jump Start Your Career


Students who are looking to earn an accounting diploma in Johnstown or Indiana, PA has a lot of options available. The demand for certified accountants are increasing and there are a plethora of fields to enter once receiving certification.

Most financial accounting degrees can be acquired through business schools and is usually the best option. A two year Associates in Specialized Business (ASB) Accounting Degree is necessary to develop the right amount of skills essential for working in the financial field.

Many students may be concerned about whether they will find a job as an accountant upon graduation. An accounting degree allows accountants to find employment as a; bookkeeper, accounting staff assistant, business manager, tax preparer or a payroll specialist. Many accountant graduates are also able to work in the banking and insurance fields.

When pursuing an accounting diploma, certain courses are required and classes usually include hand-ons practice. Some parts of the accounting course covers the basics and no prior knowledge in financial accounting is necessary. Some of the lectures will cover spreadsheets, database, word processing and presentation software. An accounting program holds a strong focus on Microsoft office suite (word processing software).

Many students are able to carry their own laptop to classes and take practical courses which will serve to attain specific knowledge in the accounting field.

Students will have access to a career services department along with convenient schedules.

Many schools are starting to learn the importance of having flexibility in their schedules, which is why they organized a setting where students can take off Fridays and/or weekends.

Students who pursue an accounting diploma receive extensive computer training in all fields of study. Many accounting fields require employers to know accounting software, keying and logging. Some of the most prominent software include PeachTree and Quickbooks.

If students want to transfer to another school, their credits are transferable. Students can also receive exemption testing.

Accounting diploma programs are usually persistent when linking accounting graduates with desired companies. Many of these schools have networks and access to top-level companies looking to hire new graduates.

An example of classes a student will have to complete towards graduation include: Accounting Principles, Intermediate Accounting, Federal Tax, Payroll Accounting, Financial Statement Analysis, Cost Accounting, Managerial Accounting, Accounting Simulations, College English, Professional Development and Business Communications.

Many accounting graduates must be able to calculate, input and verify data on a regular basis. In some cases (if appointed as accounting manager), they may have to oversee all of the basic functions in addition to maintaining all financial records. Accountants spend a lot of their time researching or reviewing the work of others.

Another popular position accounting graduates seek is a financial analyst. A financial analyst is responsible for reconciling and forecasting internal accounts. They are required to monitor documents and spend a lot of their time compiling data, ensuring accuracy and analyzing information.

Once a student progresses through the program, some classes include; Microcomputer Concepts, Spreadsheet Applications, Database Applications, Word Processing 1 and Computerized Accounting.

There are many choices available to those with an accounting diploma in Johnstown or Indiana, PA.




There are many business colleges in the world, but many times they make you take classes that are not relevant to your career field.

This can be very irritating and a hassle.

That's why it is important to find a college that offers an accounting course that lets you take what is necessary, without all of the extra courses.





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2012年9月17日 星期一

An Open Letter to All Accounting Students


Introduction

The ultimate goal for a college accounting student is to sit for the CPA exam, so there are many classes that must be taken, many factors to be taken into consideration. Which college is accredited with the state, is there a CPA exam track available, etc. But for many of these students, they have no intention of sitting for the CPA exam, they want to work with small business owners and help them with finance, bookkeeping and tax information. If that is your goal, let me tell you as someone who paid for and took all of those classes before getting his Master's degree, YOU DON'T NEED TO PAY THAT MUCH MONEY!

Why? This article will tell you.

1. THE EMPHASIS OF THE COLLEGE COURSES - Because the emphasis of 99% of the colleges use classes that are preparing you for a career with the big accounting firms. If what you want to do is be an accountant for small businesses, the money you invest in the degree will in large part be a waste. As an accountant for small businesses, you will be dealing with QuickBooks, Peachtree (ugh), or some other version of accounting software. You will be dealing with payroll, sales and use taxes, unemployment taxes, and the day to day advice you need to give your clients will not be taught to you in a college classroom.

The emphasis in the college courses will be on hedge funds, advanced accounting, government accounting, and GAAP. You might even wish to specialize in Sarbanes-Oxley compliance, and if so, then so be it, get your Masters and help the 15% of the companies in this country who will need your services. OR, specialize in helping a small business owner make the tough decisions so that they make a profit instead of a loss and won't have to close up shop.

When I completed the courses I did, (and there were many of them) I knew all the facts, but I still didn't know what an accountant did at work! I wasn't taught real world accounting for the small business, and believe me, small business accounting is a completely different animal than what you will learn in the college courses.

2. THE NUMBERS -

a. The Numbers of Positions Available - The numbers don't lie. (Yes I know, the people who USE them do, but that's not important here.) 80% of the people employed in this country (including accountants and bookkeepers) work for small businesses employing less than 100 people. The other 20% work for major corporations, including accounting firms. Your best chances of finding work lie with the small business owner who may not be able to afford a CPA full time, but they could afford YOU!

b. The Numbers of Other Graduates - When you graduate in May you are competing with 99% of the students who have been prepared for work for a big accounting firm. You are one in thousands of resumes being sent to them. These graduates are hoping to find an internship so that when they are able to sit for the CPA exam, they will secure a spot for themselves. These odds are a little better than the odds that you would be in the top 12 on American Idol, but not much better. Why not pursue work in the 80% area rather than in the 20%?

3. THE OPPORTUNITY -

What would you think about the opportunity to own your own accounting business? You would be your own boss, set your own hours, find your own clients, etc. And with the right training you can do this without paying $30,000 for a Master's Degree! You can do this without the CPA exam! Accounting is fully one third of what makes a business successful, you could help the mechanic with the dream of owning his own repair bay. And, you could help the baker with her dream of owning a bakery. The variety in owning your own accounting business is endless. I have worked with a daycare, a travel business, a vacation home business, a lawyer, a restaurant owner, a printer (actually 3 printers), set designers for movies and television, and more! Each business is unique, with unique needs and wants but each must employ the same discipline in accounting as the other.

There are 30 businesses a week that start up in my county alone. And what you can do for them will fight the statistic that half of them close up shop in three years! Most close because of poor accounting decisions and you can help them avoid that mistake!.

Conclusion

So where do I go, you may be asking? There are many fine centers that train professional bookkeepers and a being an employed bookkeeper is better any day than being a Certified, Graduated etc unemployed CPA. Find one, look for a solid history of helping people achieve their goals of becoming accountants. You will have the training those in the expensive college classes don't have, you will have the advantage of the statistics behind you and you will open up to yourself an incredible opportunity for a rewarding career.

Please don't get me wrong. I am grateful I completed my education (all $30,000 of it) but if I knew then what I know now, my decisions would have been completely different. Having a Master's degree can open doors for you, but they will be few and far between. If you truly wish to be a CPA, then by all means, get your degree and sit for the exam, attempt to fight 400 other graduates for the same position, register with all the temp agencies until they find you something. And good luck.




David Roberts, Certified Fraud Examiner, Certified QuickBooks ProAdvisor, MBA, lives in Kissimmee, Florida with his four girls, three dogs, two snakes and one wife. He has been a member of the Association of Certified Fraud Examiners for five years and has been studying fraud for longer than that. He is the owner of Homesoon Accounting Services which specializes in Quickbooks Consultations and Fraud Prevention and Detection.





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Canadian Accounting Schools


Accounts are an integral part of every industry today. They have become the company's valuable asset as all dealings, transactions and company data is recoded, analyzed and verified by them. Such a position is important and demands utmost integrity and honesty. If you are interested in getting an accounting degree that can lead to a respectable position is a reputed company, it will be a good career move.

Many colleges and Universities are offering Bachelor's and Master's Accounting degree program that helps the individual get trained to move ahead in their accounting career and set the foundations for a long term success.

An accountant's job is to analyze and verify the data that is a result of long discussions is managers, stake holders and owners, taken for the advancement and progress of the company. An accounting job is a much respectable profession and without an accountant a company will certainly fail. To ensure that you secure an accountants position in a big company it is important to get a Bachelor's or Master's degree in Accounting.

If you think you have a genuine interest and passion for numbers, then an accounting course is best suited to you. There are many Canadian accounting schools that offer you the several accounting programs.

Do your research completely about the different schools and colleges before joining the course. A good accounting school will of course train you to achieve a fascinating career and endow you with understanding and knowledge required to make a business run profitably.

An accountant has to prepare statements and reports that summarize a business' financial weakness and strength. There are certain software too that are used to learn accounting better, for instance Peachtree or QuickBooks. Once you are through with the course and have earned a degree, you are finally all set to move ahead to join government or private companies.

Some of the prominent Canadian accounting schools that provide such courses are:

CDI College, Alberta

Reeves College, Alberta

triOS College, Ontario

Vancouver career College, British Columbia

Everest College, Ontario

MTI community College, BC

Algonquin Careers Academy, Mississauga, Ontario

Business Skills College, Hamiltom

Ashworth College

After completing your Accounting Degree in one of the Canadian Accounting Schools, you will be well on your way to charting a great career in the field of accounting.




AccountingProgramsU.com provides the opportunity to research and request free information top accounting schools and top accounting programs for potential students looking to start or expand their career in accounting.





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2012年9月16日 星期日

Accounting Software for a Small Business


Can you do your accounting the old fashioned way with a ledger book? Yes, you can, but with all the accounting software out there, why would you?

In general, you probably wouldn't, but I do know of a number of small businesses that have tracked their accounts in Excel for the first few years while waiting for the company to generate enough cash to buy an accounting package.

I don't recommend this strategy because basic accounting software is not that expensive and keeping appropriate track of your accounts is important for your business. Keeping a good account allows you to track your profitability by customer, allows you to understand how your employees spend their time, and allows you to understand how your marketing dollars drive your sales.

Make sure when you get your software that you are able to:
Track every revenue item and every expense by customer or job type.
You are able to customize your expense categories.
The reports that you can run will give you a good understanding of how money flows through your business.
Keep time by employee and run reports showing time by customer.
Download your data to your accountant's software system.
Have more than one seat license to use the product.
The three packages often recommended for small businesses are QuickBooks Pro 2008, Peachtree Complete Accounting 2008, and for Mac users: Myob Accountedge 2007 for Mac Also Includes Network Edition. (QuickBooks Pro also has a Mac addition and MYOB has a PC addition).

From my discussions with business owners, the majority start out with QuickBooks, but don't like it that much. Peachtree seems to be the favorite, but it is not available on the Mac. Any of these packages are fine for a small business, but please make sure that you have an accountant help you set up your accounts if you do not understand accounting yourself. The software will only benefit you if you understand what it is telling you.

Another note: if you are doing Department of Defense contracts, you must comply with the DCAA (Defense Contract Auditing Agency) accounting rules. A lot of specialty accounting firms would have you believe that you must have special software to be DCAA compliant. In many cases, special software will make it easier, especially if you have multiple contracts over multiple years. If you are just going for an SBIR or two, the above mentioned accounting packages can be used and can be DCAA compliant. Go to the DCAA website and click on the menu item: Standard Audit Programs. About half way down is the Preaward Survey of Prospective Contractor Accounting System. The DCAA will do an audit of your accounting system prior to beginning an award and this is the check list they will use to make sure your accounting system is up to their standards.




Please visit my website for more small business finance advice: http://cfoyourself.com





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The Right Accounting Software For Your Business


There are some great accounting software available everywhere you look. Some are pretty familiar such as Peachtree, or Intuit. Other's most haven't really heard a whole lot about. The software chosen really needs to have some versatility depending on your business and what kinds of features you need to be successful. When you look up this subject on Google you are in for a nice surprise as there is a ton of information and products and advice waiting to give you input for your circumstances. Every business is different and every software has its own unique features, so looking closely is a great way to get started.

First off a couple of very popular accounting software like Intuit and Peachtree are a great place to begin any search. These two products were probably the first in the do it yourself accounting software. They each have features that are very simple to use and inputting products and employees is all about a few clicks. From the very basic to the more advanced, depending on your needs, both of these companies have solution software for just about any type of business. All that is needed is a little information and you are on your way to keeping your business running smoothly.

A couple of features within these products and products such as MYOB, include, the ability to take credit cards, manage employees and customers. There is also a place to manage vendors and products. They even are compatible with a cash register and some packages even come with a scanner. This type of software is especially good for small businesses and those who are just getting started. For those who would like more options or even someone else to do the bookwork, there are other options that have just what the business owner is looking for.

One thing that is important when looking for the right accounting software is to make sure it's taking care of the taxes as it works for you. At the end it's pretty difficult to go back and try to figure out the taxes and hope you are figuring it all the right way. Another great help in finding just the right product, is a couple of websites devoted to narrowing the search, based on the needs of your individual business. The right software mixed with the right business and support can really go a long way in helping your business succeed.




For more information on accounting software and book keeping service, visit the 361 DC now.

Feel free to publish this article on your website, or send it to your friends, as long as you keep the resource box and the content of the article intact.





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2012年9月15日 星期六

Microsoft Dropped Office Accounting: Why the Surprise?


Sometimes seemingly smart people just have bad ideas. Like Germany opening up that second front against the Soviet Union in World War II. Making that Speed Racer movie. Trading away Cliff Lee. And definitely putting The Jay Leno Show on prime time every weeknight.

My friend Brian, who runs an employee-benefits firm, is certainly smart. He too, had a bad idea. He's so annoyed about it that he didn't want me to disclose his last name or that of his company in this column. I can't blame him. For more than two years, Brian used Microsoft's Office Accounting software in his business. Just last month, Microsoft (MSFT) announced the discontinuation of the application. Now Brian is stuck.

It didn't seem like such a bad idea when Brian bought the program. Introduced in 2006, Office Accounting was Microsoft's challenge to Sage Software's Peachtree and Intuit's (INTU) QuickBooks, then the market leaders in small business accounting software. My firm sells Microsoft and Intuit software, and I have to admit that even we were encouraged by the announcement. Office Accounting, included as part of the Small Business Edition of Office, would integrate with Word, Excel, and Outlook. It was inexpensive. It would be supported by a growing network of "small business specialists," such as my firm. And most exciting of all, it was made by Microsoft. Sounded like a good idea, right?

Wrong.

This fall we've got new talk shows from Wanda Sykes, Jimmy Fallon, George Lopez, and many others, including Jay. Many lack experience with the format and, judging by some of the commercials I've seen, extremely unfunny. In Leno's case, there's also competition from scripted dramas on other channels. The software industry is no different. The market is awash in new technologies from untested companies. Wasting time watching Leno isn't such a big deal. But choosing the wrong software for your business is. So how do business owners know that a technology-or the company that makes it-will still be around five years from now before they invest precious time and money in it? Just don't do what Brian did.

Brian thought he was investing in a product. But he should've realized that he was investing in a company-one with a track record of discontinuing products that don't sell and allocating fewer resources to support less-profitable products. Microsoft also seems unable to get a product working well until at least its third iteration. Look at Windows, SQL Server, and Office. Rarely should a small business owner become an early adopter of any technology from any company-especially Microsoft-when it comes to something so critical as accounting. Brian should've waited for a few version releases before making the leap.

Like Leno and his producers, Brian should have taken a harder look at the competitive landscape. There were already a bunch of strong accounting software products for small businesses when Microsoft released Office Accounting. What features would make this product stand out? Integration with Outlook, Word, and Excel? Lower price? Easier to use? Already done. Office Accounting had nothing new to offer. A business owner could pick up a copy of QuickBooks or Peachtree with much the same features and priced about the same. And these products had been around much longer.

Another important consideration is how much outside support the software enjoys. Small business owners need support-not just from the vendor, but also from its partners and other business owners who use the product. Brian's antennae should've been raised when he asked other business owners, colleagues, and accountants what they thought of Office Accounting and was mainly met with blank stares. No one knew about it. Where were the user conferences? The blogs? The buzz?

Office Accounting was just an add-on

When Brian was researching Office Accounting, he found that Microsoft had a community of "small business specialists" who would help him with this product. If he had dug further he would've found that the community was only recently formed and consisted mostly of Microsoft partners who were not necessarily certified public accountants or indeed had any accounting background. If he had asked more questions, he would've found out that to be a Small Business Specialist, one needed only to have a computer, to have attended elementary school, and be able to walk and chew gum at the same time. I should know. That's pretty much how my firm became a small business specialist. And we're not so good at walking and chewing gum. Many CPA firms have expertise with accounting systems. Unfortunately for Microsoft (and Brian), not this one.

While Office Accounting could be purchased on its own, Microsoft was pushing it more as an add-on to its existing Office suite. That's another red flag. The product was one of hundreds that Microsoft sells. At its next-to-nothing price, its potential for becoming a significant profit maker was remote. In other words, Office Accounting was little more than a marketing gimmick to promote sales of Office. So when the gimmick didn't work, Microsoft pulled the plug. If Leno's ratings don't improve, his show may suffer a similar fate.

Brian learned that if he's going to buy important software from a technology company, the product should be a core application, not something peddled to promote other products.

It's not the end of the world. Competing accounting software vendors are offering tools to migrate Brian's Office Accounting database to their products. Nor should Jay worry. Long after his talk show is cancelled, he'll be a success at doing stand-up and appearing as a guest on Letterman. But next time, Brian will have learned his lesson. He'll know what to consider before purchasing a key technology for his business. I'm afraid the same may not be true for TV. I heard Paula Abdul is considering launching a talk show. Some people never learn.




Gene Marks, CPA, is the owner of the Marks Group, which sells customer relationship, service, and financial management tools to small and midsize businesses. Marks is the author of four best-selling small business books and writes the popular "Penny Pincher's Almanac" syndicated column. He frequently speaks to business groups on penny-pinching topics. More penny-pinching advice from Marks can be found at http://www.quickerbetterwiser.com. Follow Gene on Twitter at @genemarks on and Facebook at http://facebook.com/quickerbetterwiser





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Microsoft Small Business Accounting - Will it Meet Your Needs? Find Out Today


The Microsoft small business accounting application is a great business tool for SME's; this program is relatively new and could take a bit of time before being capable of contending with longtime accounting software tools like Sage and QuickBooks.

The majority of business would rather use the steadfast and trustworthy Microsoft office accounting software program as opposed to using the small business accounting for financial management.

Microsoft small business accounting software programs are generally suggested for small business owners who need accurate assimilation with Microsoft Office application program suites like Microsoft Outlook Express Business Contact Manager or Microsoft Office Excel. Stronger accounting programs like Peachtree or QuickBooks might be needed for minor businesses that conduct in-house payroll processing.

The following are some of Microsoft's attributes in their small accounting software package.

- Purchase Order Creation & Invoices

- The documentation of purchases, receipts, deposits and bills of payment. - Financial statement generation, as well as reports.

Additionally, Microsoft small business accounting combines in good form with Microsoft Office Suite 2003 in the subsequent ways:

This makes possible the production of customized invoice templates for Microsoft Word. It enables Microsoft Excel and Microsoft Access to accept received reports.

Microsoft Excel is permitted to conduct payroll processing and data ingress to small businesses accounting on Microsoft.

It also enables the management of billable time spent utilizing the Microsoft Outlook business contact director.

Another feature provided by Microsoft smallbusiness accounting are the succeeding aspects that business managers should find to be quite resourceful.

You will be able to introduce inventory statistics from accounting software programs like QuickBooks, although, this is exclusively limited to the QuickBooks application versions from 2002 to 2004.

Microsoft small businesses accounting provides a highly sensitive and accessible format that is similar to Microsoft Outlook; thus, if this program has your interest, you will remain at home with business accounting.

The navigation function for accounting is utilized by the Microsoft small business's task flow chart. The QuickBooks version of the task flow chart bears a close resemblance to it.

There is only one edition of the small business accounting, as opposed to QuickBooks, which comprises of many versions that make it difficult for upgrading.

Microsoft small business accounting combines with the Microsoft Office Outlook business contact manager quite easily and this proves to be quite resourceful with following billable time.

Microsoft Office's application suite works quite efficiently with it, and it comprises of programs like Word, Excel and Access. What this implies is that a person could quite effortlessly produce templates and reports with Microsoft Word and Excel.




For more information regarding Microsoft small business accounting [http://www.accountingsoftwareprograms.net/is-the-microsoft-small-business-accounting-software-worth-it], John Boyed suggests that you visit his associate Allen King's site at AccountingSoftwarePrograms.net, Allen King is a technology writer and a software reviewer who has written extensively on the topic of Small accounting software [http://www.accountingsoftwareprograms.net/] and applications.





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2012年9月14日 星期五

Firm Management Solutions - An Introduction to Accounting Software Applications


Managing a firm is no walk in the park mainly because there are a lot of things that have to be considered. There are several procedures that happen all at once, and they all need to be observed to be certain that everything is going in accordance with the underlying plan. This is critical to help the company survive, especially now that some firms even have a difficult time in staying afloat within their respective industries. Irrespective of the sort of market a organization belongs to, it may need all the assistance it can stay competitive.

Irrespective of size or kind of a enterprise, it will most likely be composed of different departments, like human resources, accounting, sales and advertising and marketing, office maintenance, and several others. Nonetheless, thanks to technological innovations, all these tasks can be dealt with with less effort. Right now, software can be used to help enterprise owners facilitate all these duties.

There exist software solutions that can cover an entire organization. With this, data can be shared all through an entire organization. This software solution can help in making the workflow faster and smoother, and at the same time decreasing errors. This can increase productivity and support the organization progress significantly swifter. There are computer programs that cover all of the aspects of the firm, but there are other applications that concentrate on one component only.

Computer applications can be developed solely for accounting jobs, like Peachtree Quantum 2012. Cash can be regarded as the blood of a firm; it is a very essential aspect. Cash is necessary to start and launch a business. Needless to say, a business is established to acquire profit. Money is required in everything a company does payroll, maintenance expenditures, revenue, losses, and many more. In any sort of company, monetary management should be exact and prompt.

When a company gets accounting software solutions like Peachtree Quantum 2012, its personnel can have a less difficult time observing the flow of funds within the business. Making use of software solutions like this can help reduce errors. Precision is vital when it comes to company accounting. Every activity requires funds, from manufacturing, to payroll, to workplace upkeep, to contingency funds. Numbers need to be precise; this helps the company check its development. Each and every cent must be accounted for.

When a firm decides to get Peachtree Quantum 2012, its employees can undergo some training to familiarize themselves with the software package. This is quite helpful for them to find out the best way to efficiently operate the software application. It may be a futile if a firm gets the software, but cannot use it effectively. Accounting can be a very overwhelming job, and acquiring this software can help reduce the burden without compromising accuracy.




If you have questions, please visit us at http://www.QuantumBuyers.com for complete details and answers.





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The Power of Virtual Accounting


The coming to age of cloud computing has brought about a large number of commercial opportunities and efficiencies available to the business community, particularly small and medium enterprises (SMEs). One of the opportunities and efficiencies is virtual accounting or, as some protagonists like to put it - cloud accounting is one of the strong emerging service offerings. What started as a theoretical computing possibility is indeed a reality today.

Accounting controls have progressed from the days when it was considered a specialised and an awkwardly difficult task, fraught with illogical principles that undermines business freedom. Accounting packages such as peachtree, Sage, MYOB and so one have made very useful contributions in reducing the difficulty of day-to-day accounting, but these programmes appeared to add to the learning curve and accessibility is limited to the computer system that they are installed on.

Some rather slick and simpler solutions are emerging in the market based on cloud computing principles. The ability to access your books of accounts and useful performance reports at anytime and from anyplace with internet connectivity and the simplicity of use that virtual or cloud accounting solutions bring has accelerated the uptake. Users are instantly amazed at how easily they have been able to manage their books by themselves or through a part time accountant working remotely. This brings additional opportunities of efficiency and reduced.

Clearly, the economic benefits of virtual accounting significantly outstrip its costs by several multiples. Like most shared services, the installation, support and maintenance costs are spread across the number of users bringing the unit costs down over time. The commoditisation of accounting computing power as an anytime and anyplace services has been helped in no small measure by advances in telecommunications. Significant improvement in wired and wireless communication bandwidth, the ubiquitous WIFI access in major cities in Europe and the smart phone revolution, have made virtual accounting the best solution for SMEs.

Whilst technology and the growth of personal wealth have delivered a range of possibilities, it is not an excuse for carelessness. Accounting is no less a serious matter than it was 50 years ago. Diligence is still required to ensure that accounts reflect a true and fair view. The level of regulatory scrutiny and the keenness of tax authorities to grow national revenue in the challenging economic circumstances of today cannot be over emphasized. Users of virtual accounting services must ensure that their records are accurate and complete.

Simple steps to harnessing such strengths include:

1. Using reminders to plan their accounting and administrative tasks including invoicing, bank reconciliation and updating the books account.

2. Using the invoicing and chaser facilities (e.g. email reminders) on virtual accounting solutions to manage their business operations and working capital.

3. Accessing their account reports regularly either directly or through part time accountants to ensure that the books reflect what they expect.

4. Regularly using the various reports and aids e.g. working capital ratios, sales and profit graphs, that virtual accounting solutions instantly generate to make business decisions

5. Utilising the account closure and financial statement generating facilities and tax filing plug-ins to generate their accounts for regulatory and tax filing purposes.

6. Keep your password strong, safe and secure

The simple steps help ensure that business are well controlled and that regulatory and tax obligations are met in a timely manner.

Recently, the UK tax authorities and the International Accounting Standards Board requirements for companies to file accounts using the eXtendable Business Reporting Language (XBRL) came into play. Traditional accounting packages have had to find add-ons to further process the accounts generated in order to comply. This is an added cost, but virtual accounting solutions are designed to be compliant.

Overall, the virtual accounting promise appears to have been delivered.




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